Project Management Analyst

Optimal; Dearborn (MI); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Onsite 4 days a week

Job summary

Optimal is seeking a Project Management Analyst to support a major VMS implementation and contingent workforce modernization. The role emphasizes data analysis, communication, and project coordination across suppliers, executives, and internal teams.

You will help track milestones, prepare migration data, draft communications, and contribute to user training and system demos. A strong analytical mindset and proactive, organized approach are essential for success in this temporary, onsite project.

Qualifications

• Analytical mindset with ability to spot trends in data.
• Strong written and verbal communication for diverse audiences.
• Visual storytelling and clean presentation design.
• Tech-savvy and quick to learn new software.
• Self-starter who can manage multiple tasks in a fast-paced project.

Responsibilities

• Coordinate project activities, track milestones, and schedule stakeholder meetings.
• Analyze workforce data in Excel to prepare migration
• Draft program communications and announcements for internal and external teams.
• Create professional PowerPoint presentations for updates and town halls.
• Learn the VMS platform, build training materials, and assist in demos and training.
• Support UAT to identify bugs or workflow issues before launch.

Skills

Analytical Mindset

Strong Communicator

Visual Storyteller

Self-Starter

Tech-Savvy

Organized

Project Management

Data Conversion

Tools

Microsoft Excel

PowerPoint

Job description

Position Description:

We are seeking a highly organized, detail-oriented, and proactive Project Management Analyst to support a critical business transformation: the implementation of a new Vendor Management System (VMS) and the modernization of our contingent workforce program. This is an excellent opportunity for a highly organized and technically strong professional looking to gain hands‑on experience in large-scale software implementation, change management, and project coordination. We are looking for someone with strong transferable skills-specifically in data analysis, communication, and project management -who is eager to learn, adapt quickly, and help drive this project to a successful launch. This candidate will interact with suppliers, to executives, and everyone in between making this an exciting and rare opportunity.

Key Responsibilities:

• Project Coordination: Support the project team by tracking milestones, maintaining project plans, managing action-item logs, and scheduling key stakeholder meetings.
• Data Analysis & Clean-up: Analyze workforce data in Excel to prepare it for seamless migration into the new VMS. Change Management & Communications: Assist in drafting program communications, newsletters, and announcements to keep internal teams and external vendors informed.
• Presentation & Collateral Design: Create highly polished, professional PowerPoint presentations for executive updates, town halls, and stakeholder alignment meetings.
• System Demos & Training: Learn the new VMS platform, assist in building user training materials (guides, videos, FAQs), and co-facilitate live system demonstrations and training sessions for end-users.
• Testing Support: Participate in User Acceptance Testing (UAT) to identify system bugs or workflow issues prior to launch.

Qualifications & Transferable Skills:

• Analytical Mindset: Strong proficiency in Microsoft Excel (e.g., VLOOKUPs, Pivot Tables, data cleansing) with an ability to spot trends or inconsistencies in data.
• Strong Communicator: Excellent written and verbal communication skills; comfortable presenting or speaking in front of small-to-medium groups.
• Visual Storyteller: Exceptional PowerPoint skills with an eye for clean, professional layout design and the ability to translate complex ideas into simple visuals.
• Tech-Savvy: Quick to learn new software applications and digital tools.
• Self-Starter: Highly organized, detail-oriented, and able to manage multiple tasks in a fast-paced, temporary project environment. Analyze business needs and present recommendations to upper management, facilitating strategic discussions and actionable outcomes.

Skills Required:

Project Management, Data Analysis, Data Conversion, Microsoft PowerPoint, Organized,

Experience Required:

5 years of complex project management or procurement systems administration Previous software migration

Additional Information:

• 4 days Onsite
• Highly Professional
• Initial Day-to-Day Overview: Attend virtual meetings and drive follow-up actions. Track and evaluate outcomes across sessions. Analyze results, identify trends, and communicate with manager