Project Management Analyst

Optimal Staffing; Dearborn (MI); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Onsite 4 days

Highly Professional environment

Job summary

Optimal Staffing is seeking a Project Management Analyst to support a major Vendor Management System (VMS) implementation and modernization of the contingent workforce program. The role emphasizes data analysis, communications, and project coordination in a fast-paced, hands-on environment.

You will interact with suppliers, executives, and cross-functional teams to drive a successful launch, learn new tools, and contribute to change management and stakeholder alignment throughout the project

Qualifications

• 5 years of complex project management or procurement systems administration.
• Experience with software migrations or system implementations.
• Strong Excel/PowerPoint and data analysis skills.

Responsibilities

• Coordinate project milestones, maintain project plans, and schedule stakeholder meetings.
• Analyze workforce data in Excel and prepare for VMS migration.
• Draft program communications and keep internal teams and vendors informed.
• Create polished PowerPoint presentations for executive updates.
• Support UAT testing and assist in training & demos.

Skills

Project Management

Data Analysis

Data Conversion

Microsoft PowerPoint

Organized

Job description

We are seeking a highly organized, detail-oriented, and proactive Project Management Analyst to support a critical business transformation: the implementation of a new Vendor Management System (VMS) and the modernization of our contingent workforce program. This is an excellent opportunity for a highly organized and technically strong professional looking to gain hands‑on experience in large‑scale software implementation, change management, and project coordination. We are looking for someone with strong transferable skills- specifically in data analysis, communication, and project management -who is eager to learn, adapt quickly, and help drive this project to a successful launch. This candidate will interact with suppliers to executives, and everyone in between is making this is an exciting and rare opportunity.

Key Responsibilities

• Project Coordination: Support the project team by tracking milestones, maintaining project plans, managing action-item logs, and scheduling key stakeholder meetings.
• Data Analysis & Clean-up: Analyze workforce data in Excel to prepare it for seamless migration into the new VMS. Change Management & Communications: Assist in drafting program communications, newsletters, and announcements to keep internal teams and external vendors informed.
• Presentation & Collateral Design: Create highly polished, professional PowerPoint presentations for executive updates, town halls, and stakeholder alignment meetings.
• System Demos & Training: Learn the new VMS platform, assist in building user training materials (guides, videos, FAQs), and co‑facilitate live system demonstrations and training sessions for end‑users.
• Testing Support: Participate in User Acceptance Testing (UAT) to identify system bugs or workflow issues prior to launch.

Qualifications & Transferable Skills

• Analytical Mindset: Strong proficiency in Microsoft Excel (e.g., VLOOKUPs, Pivot Tables, data cleansing) with an ability to spot trends or inconsistencies in data.
• Strong Communicator: Excellent written and verbal communication skills; comfortable presenting or speaking in front of small‑to‑medium groups.
• Visual Storyteller: Exceptional PowerPoint skills with an eye for clean, professional layout design and the ability to translate complex ideas into simple visuals.
• Tech‑Savvy: Quick to learn new software applications and digital tools.
• Self‑Starter: Highly organized, detail-oriented, and able to manage multiple tasks in a fast‑paced, temporary project environment. Analyze business needs and present recommendations to upper management, facilitating strategic discussions and actionable outcomes.

Skills Required

Project Management, Data Analysis, Data Conversion, Microsoft PowerPoint, Organized,

Experience Required

5 years of complex project management or procurement systems administration Previous software migration

Additional Information

• 4 days Onsite
• Highly Professional
• Initial Day-to-Day Overview: Attend virtual meetings and drive follow-up actions. Track and evaluate outcomes across sessions. Analyze results, identify trends, and communicate with manager