Project HR-Field Coord

Prince Contracting, LLC; Naples (FL); On-site; USD 40,000 - 56,000; Full time

Job summary

Prince Contracting, LLC in Naples, FL is seeking an administrative professional to support project teams and HR onboarding. You will route documents, process invoices, prepare field purchase orders, and maintain equipment transfer records while ensuring confidentiality and accuracy.

This role requires at least two years in admin or customer service, proficiency with Microsoft Office and SharePoint, and strong English/Spanish communication.

Qualifications

• At least two years working in an administrative or customer service environment.
• Proficient in Microsoft Office software.
• Fluent in English and Spanish with excellent interpersonal skills.
• Highly organized with ability to multitask.
• Maintain confidentiality of all documentation and processes.

Responsibilities

• Effectively communicate job site issues to project team
• Process invoices
• Route documents, correspondence, both internally and externally
• Communicate between all parties involved in equipment transfers, and maintain the equipment transfer records
• Responsibility for HR onboarding of new hires
• Prepare field purchase orders
• Conduct weekly new hire orientation
• Maintain surveillance on the communications systems in use at the facility and in the field, noting deficiencies, and arranging for repairs when necessary
• Maintain document control, to include filing and uploading to SharePoint
• Assist the engineers with preparation of pre-bid packages
• Order all necessary supplies for the office
• Assist with the safety program by showing safety videos to new employees, assisting in the preparation of First Reports of Injury and other safety documentation as needed
• Create and assist employees with expense reports
• Keep accurate Certificate of Insurance records from vendors and subcontractors
• Enter crew costs daily

Skills

Interpersonal skills

Bilingual EN/ES

Microsoft Office

Tools

SharePoint

Job description

• Effectively communicate job site issues to project team
• Process invoices
• Route documents, correspondence, both internally and externally
• Communicate between all parties involved in equipment transfers, and maintain the equipment transfer records
• Responsibility for HR onboarding of new hires
• Prepare field purchase orders
• Conduct weekly new hire orientation
• Maintain surveillance on the communications systems in use at the facility and in the field, noting deficiencies, and arranging for repairs when necessary
• Maintain document control, to include filing and uploading to SharePoint
• Assist the engineers with preparation of pre-bid packages
• Order all necessary supplies for the office
• Assist with the safety program by showing safety videos to new employees, assisting in the preparation of First Reports of Injury and other safety documentation as needed
• Create and assist employees with expense reports
• Keep accurate Certificate of Insurance records from vendors and subcontractors

Job Responsibilities:

• Effectively communicate job site issues to project team
• Process invoices
• Route documents, correspondence, both internally and externally
• Communicate between all parties involved in equipment transfers, and maintain the equipment transfer records
• Responsibility for HR onboarding of new hires
• Prepare field purchase orders
• Conduct weekly new hire orientation
• Maintain surveillance on the communications systems in use at the facility and in the field, noting deficiencies, and arranging for repairs when necessary
• Maintain document control, to include filing and uploading to SharePoint
• Assist the engineers with preparation of pre-bid packages
• Order all necessary supplies for the office
• Assist with the safety program by showing safety videos to new employees, assisting in the preparation of First Reports of Injury and other safety documentation as needed
• Create and assist employees with expense reports
• Keep accurate Certificate of Insurance records from vendors and subcontractors
• Enter crew costs daily

Job Requirements

• At least two years working in an administrative or customer service environment
• Proficient in Microsoft Office software
• Must possess excellent interpersonal and communication skills in both English and Spanish
• Must be organized and be able to accomplish multiple tasks with accuracy and proficiency
• Must maintain the confidentiality of all documentation, information and company processes

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

DFWP/"EOE/AAP: Minorities/Females/Disabled/Vets