Project Executive

Jobtailor; Damascus (MD); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor seeks an organized project coordinator to support the Syria Implementation Manager across multiple workstreams. You will supervise field data collection, maintain accurate records, and help prepare initial reports aligned with submission schedules.

Ideal candidates have 1–3 years in project coordination within NGO/ international development contexts, fluent Arabic, and strong documentation skills.

Qualifications

• Bachelor’s degree required in Business Administration, Project Management, International Development, or related field.
• 1–3 years of experience in project coordination, administration, or similar operational role.
• Fluent in Arabic; working level English desirable.

Responsibilities

• Provide day-to-day operational support to the Syria Implementation Manager across all project workstreams.
• Supervise field-level data collection processes and input into project systems (Kobo, case management records).
• Manage deliverables and reporting timelines; draft internal and external reports aligned with EU FPI submission schedules.
• Maintain centralised beneficiary and activity records across activities.
• Support meetings logistics; draft minutes and circulate action points.

Skills

Fluent Arabic

English (working)

Organisational Skills

Education

Bachelor’s Degree In Business Administration

Bachelor’s Degree In Project Management

Bachelor’s Degree In International Development

Tools

Kobo

Excel

MS Project

Job description

Responsibilities

• Provide day-to-day operational support to the Syria Implementation Manager across all project workstreams.
• Supervise field-level data collection processes, ensuring accurate and timely input into project systems (e.g., Kobo, case management records).
• Manage project deliverables and reporting timelines, preparing initial drafts of internal and external reports in line with EU FPI submission schedules.
• Maintain centralised, accurate, and up-to-date beneficiary and activity records across all activities.
• Support the organisation, coordination, and delivery of project meetings, including drafting and circulating minutes and action points.
• Support project finance administration at field level, including tracking budgets and resource utilisation in coordination with the Implementation Manager.
• Assist with the preparation of presentation and visibility materials for internal and external stakeholders, including the Joint Steering Committee.
• Set up and maintain project folders, filing systems, and documentation in line with IN2 governance standards.
• Support ad-hoc administrative and coordination tasks as required by the Implementation Manager and wider programme team.

Requirements

• Bachelor’s degree in Business Administration, Project Management, International Development, or a related field.
• 1-3 years' experience in project coordination, administration, or a similar operational role, ideally in an NGO or international development context.
• Fluent in Arabic, working level English desirable.
• Strong organisational and time management skills, with high attention to detail in record-keeping and reporting.
• Experience with project management and data collection tools (e.g., Kobo, Excel, MS Project).

Core Competencies

Demonstrates strong project coordination and administration capabilities, with expertise in data collection and reporting processes. Proficient in managing project deliverables and maintaining accurate records in compliance with governance standards.

Highest-signal resume keywords

• Project Coordination
• Data Collection Management
• Budget Tracking
• Fluency In Arabic
• Report Preparation

ATS Optimization Keywords

Hard Skills

• Project Management
• Data Collection
• Record-Keeping
• Reporting
• Budget Administration

Soft Skills

• Organisational Skills
• Time Management
• Attention To Detail

Certifications & Qualifications

• Bachelor’s Degree In Business Administration
• Bachelor’s Degree In Project Management
• Bachelor’s Degree In International Development

Industry Keywords

• NGO
• International Development
• Operational Support

Tools & Technologies

• Kobo
• Excel
• MS Project