Project Manager

Jobtailor; Cleveland (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

Jobtailor in Cleveland, OH is seeking a Project Administrator to provide essential administrative, financial, and operational support to Project Managers throughout the project lifecycle. You will coordinate meetings, track milestones, and maintain project docs to ensure on-time execution.

The role requires 2+ years in project administration or related fields, a bachelor’s degree, and strong communication skills. Experience with professional services or the AEC sector is highly preferred.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, or a related field.
• 2+ years of relevant experience in project administration, project accounting, or project coordination.
• Experience supporting professional services or consulting projects preferred.
• AEC industry experience highly preferred.
• Proficiency with project management tools, spreadsheets, and MS Office applications.
• The ability to manage multiple deadlines with accuracy and attention to detail.
• A team-oriented, service-focused approach to supporting Project Managers.
• Excellent written and verbal communication skills.

Responsibilities

• Provide critical administrative, operational, and financial support to Project Managers throughout the project lifecycle.
• Coordinate schedules, meetings, and day-to-day project communications
• Serve as a central point of contact for project teams, clients, and internal stakeholders
• Track deadlines, deliverables, and milestones to support on-time project execution
• Maintain accurate project documentation, files, and records
• Assist with proposal assembly, contract coordination, and project correspondence
• Support compliance requirements and audit preparation as needed
• Assist Project Managers with internal coordination and workflow organization
• Help monitor project progress and keep teams aligned on priorities
• Collaborate with multidisciplinary civil engineering project teams
• Assist with project budgeting, forecasting, and financial tracking
• Track project costs, allocations, and changes throughout the project lifecycle
• Support Project Managers during the invoicing cycle by reviewing draft invoices, coordinating revisions, and preparing invoices for final billing.

Skills

Attention to Detail

Team-Oriented

Service-Focused

Written Communication

Verbal Communication

Education

Bachelor's degree in Business Administration, Finance, Accounting, Project Management, or a related field

Tools

MS Office

Project Management Tools

Spreadsheets

Job description

• Provide critical administrative, operational, and financial support to Project Managers throughout the project lifecycle.
• Coordinate schedules, meetings, and day-to-day project communications
• Serve as a central point of contact for project teams, clients, and internal stakeholders
• Track deadlines, deliverables, and milestones to support on-time project execution
• Maintain accurate project documentation, files, and records
• Assist with proposal assembly, contract coordination, and project correspondence
• Support compliance requirements and audit preparation as needed
• Assist Project Managers with internal coordination and workflow organization
• Help monitor project progress and keep teams aligned on priorities
• Collaborate with multidisciplinary civil engineering project teams
• Assist with project budgeting, forecasting, and financial tracking
• Track project costs, allocations, and changes throughout the project lifecycle
• Support Project Managers during the invoicing cycle by reviewing draft invoices, coordinating revisions, and preparing invoices for final billing.

Requirements

• Bachelor’s degree in Business Administration, Finance, Accounting, Project Management, or a related field
• 2+ years of relevant experience in project administration, project accounting, or project coordination
• Experience supporting professional services or consulting projects preferred
• AEC industry experience highly preferred
• Proficiency with project management tools, spreadsheets, and MS Office applications
• The ability to manage multiple deadlines with accuracy and attention to detail
• A team-oriented, service-focused approach to supporting Project Managers
• Excellent written and verbal communication skills.

Core Competencies

Demonstrates expertise in project administration, financial tracking, and compliance support, with a strong focus on collaboration and communication within multidisciplinary teams. Proficient in managing project documentation, schedules, and budgets to ensure successful project execution.

Highest-signal resume keywords

• Project Administration
• Financial Tracking
• Compliance Support
• Project Management Tools
• AEC Industry Experience

ATS Optimization Keywords

Hard Skills

• Project Administration
• Project Accounting
• Project Coordination
• Budgeting
• Forecasting
• Deadline Tracking
• Proposal Assembly
• Contract Coordination
• Invoicing
• Documentation Management

Soft Skills

• Attention to Detail
• Team-Oriented
• Service-Focused
• Written Communication
• Verbal Communication

Industry Keywords

• AEC Industry
• Professional Services
• Consulting Projects

Tools & Technologies

• MS Office Applications
• Project Management Tools
• Spreadsheets