Project Documentation Coordinator — Indianapolis, IN

Fanning/Howey Associates, Inc.; Indianapolis (IN); On-site; USD 50,000 - 70,000; Full time

Job summary

Fanning Howey Associates, Inc. is seeking a detail-driven Project Documentation Coordinator to support architectural and engineering project teams in Indianapolis. The role involves coordinating contracts and documents, ensuring quality and compliance, and managing workflows efficiently.

The ideal candidate will have an Associate’s degree or equivalent experience along with strong organizational and communication skills. Proficiency in Microsoft Office and Bluebeam is required, and familiarity with A/E industry practices is preferred.

Qualifications

• Associate’s degree in Business Administration or related field, or minimum of 3 years A/E industry experience.
• Strong organizational, time management, and communication skills.
• High attention to detail and ability to manage multiple priorities.
• Experience in architecture, engineering, construction, or professional services environments preferred.
• K-12 project experience or familiarity strongly preferred.

Responsibilities

• Coordinate and maintain project contracts, AIA documents, and proposals.
• Support project managers, architects, and technical staff throughout the project lifecycle.
• Manage multiple deadlines and documentation workflows with accuracy and efficiency.
• Collaborate with internal teams, consultants, agencies, and external partners.
• Help ensure documentation quality, compliance, and consistency across projects.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Proficiency in Microsoft Office Suite

Proficiency in Bluebeam

Education

Associate’s degree in Business Administration or related field

Tools

Deltek Vantagepoint

Procore

Newforma

AIA documentation

Job description

Fanning Howey is seeking a detail-driven and highly organized Project Documentation Coordinator to join our growing team.

This position plays a key role in supporting architectural and engineering project teams through contract coordination, document control, workflow management, and operational support across the firm.

If you enjoy structured workflows, managing deadlines, organizing complex documentation, and collaborating with project teams in a fast-paced environment, this may be an excellent opportunity for you.

What You’ll Do:

• Coordinate and maintain project contracts, AIA documents, proposals, and construction-phase documentation
• Support project managers, architects, and technical staff throughout the project lifecycle
• Manage multiple deadlines and documentation workflows with accuracy and efficiency
• Collaborate with internal teams, consultants, agencies, and external partners
• Help ensure documentation quality, compliance, and consistency across projects

What We’re Looking For:

• Associate’s degree in Business Administration or related field, or a minimum of three (3) years of equivalent A/E industry experience
• Strong organizational, time management, and communication skills
• High attention to detail and ability to manage multiple priorities
• Experience in architecture, engineering, construction, or professional services environments preferred
• K-12 project experience or familiarity strongly preferred
• Proficiency in Microsoft Office Suite and Bluebeam required
• Experience with Deltek Vantagepoint, Procore, Newforma, or AIA documentation is a plus

Why Fanning Howey?

At Fanning Howey, we design learning environments that impact students and communities across the country. This role offers the opportunity to build expertise in architecture and engineering project coordination while working alongside collaborative and experienced professionals in a team-focused culture.

In-office Monday – Friday 8:00 a.m. – 5:00 p.m