Project coordinator

Wow Remote Teams; United States; Remote; USD 52,000 - 78,000; Full time

Job summary

Wow Remote Teams is seeking a Project Coordinator to keep architectural projects organized from design through delivery. You will work with a distributed team across multiple projects, tracking schedules, documents and communications to keep everyone aligned.

Responsibilities include monitoring milestones, maintaining organized project files with version control, coordinating among architects, designers, consultants and clients, and supporting budget tracking and invoicing inputs as each project

Qualifications

• 2–5 years of project coordination or administration experience.
• Experience in architecture, design, or construction preferred.
• Proficient with Microsoft Office or Google Workspace and ability to learn PM tools.

Responsibilities

• Track project schedules, milestones and deliverables from kickoff to closeout.
• Maintain organized project files, drawings and documentation with version control.
• Coordinate communication among architects, designers, consultants and clients.
• Prepare meeting agendas, minutes and status reports; follow up on actions.
• Support budget tracking, purchasing paperwork and invoicing inputs as needed.

Skills

Organizational skills

Attention to detail

Deadline management

Communication skills

Tools

Microsoft Office

Google Workspace

Project management tools

Job description

Our client is looking for a Project Coordinator to keep architectural projects organized and moving from design through delivery. They work with a team across multiple projects, tracking schedules, documents and communication.

Responsibilities

• Track project schedules, milestones and deliverables from kickoff to closeout, flagging risks early so the team can adjust
• Maintain organized project files, drawings and documentation, keeping version control and records current
• Coordinate communication among architects, designers, consultants and clients, making sure everyone has accurate and timely information
• Prepare meeting agendas, minutes and status reports, and follow up on open action items with their owners
• Support budget tracking, purchasing paperwork and invoicing inputs as each project requires

Requirements

• 2 to 5 years of experience in project coordination, project administration or a similar operations role, ideally in architecture, design or construction
• Strong organizational skills and attention to detail, with experience managing several deadlines and deliverables at the same time
• Proficiency with Microsoft Office or Google Workspace, and comfort learning project management and document management tools

Qualifications

• Familiarity with architecture, construction or design project workflows, phases and common project documentation
• Experience working remotely with distributed teams, using collaboration and project tracking platforms
• Professional written and spoken English for daily communication with U.S.-based clients and team members
• Organized and detail-oriented, able to keep many moving parts on track without losing sight of deadlines
• Clear communicator who writes concise updates and asks the right questions early
• Proactive and reliable, taking ownership of follow-up and working well with minimal supervision