Project Coordinator

Pape-Dawson Consulting Engineers; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Pape-Dawson Consulting Engineers in Orlando, FL is seeking a Project Coordinator to provide comprehensive support to multiple project teams and senior leaders, ensuring smooth project delivery through coordination, documentation, and process management.

You will manage schedules, budgets, prepare letters and reports in MS Word/Excel, develop dashboards and client-side reporting, and coordinate meetings, travel, and project websites.

Qualifications

• Bachelor's degree preferred in business or related field.
• Minimum 5 years' experience in a similar support role, preferably in the AEC industry.
• Experience handling highly sensitive and confidential information in an administrative capacity.
• Exceptional communication skills, both oral and written.
• Strong organizational and time management skills with a customer-service orientation.

Responsibilities

• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures as directed.
• Create, modify, and produce detailed documents using MS Word and MS Excel.
• Assist multiple Project Managers and senior leaders with documentation for timely delivery of projects.
• Develop and implement project controls, including dashboards and real-time status metrics.
• Support implementation and management of project websites, information resources, and process automation tools.
• Process and distribute confidential information/documents.
• Coordinate calendars, meetings, and travel arrangements; prepare meeting materials and agendas.

Skills

Communication skills

Interpersonal skills

Time management

Organizational skills

Customer service orientation

Education

Bachelor's degree in business or related field

Tools

MS Office Suite

MS Excel

MS Teams

SharePoint

Power BI

Power Apps

ESRI

Job description

Job Description:

Overview:

The Project Coordinator will provide comprehensive project support to multiple project teams and senior leaders, ensuring smooth and efficient delivery of projects through coordination, documentation, and process management.

Responsibilities:

• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures as directed.
• Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets, and memorandums using MS Office Suite, primarily MS Excel and MS Word.
• Assist multiple Project Managers and senior leaders with documentation required for the timely delivery of projects.
• Develop and implement project controls, including dynamic dashboards, client-side reporting modules, and real-time status metrics.
• Support the implementation and management of project websites, information resources, and process automation tools.
• Process and distribute confidential and sensitive information/documents.
• File, retrieve, and manage corporate documents, records, and reports using SharePoint, Power BI, Power Apps, ESRI, or similar software as part of project workflows, including user credentialing.
• Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested.
• Prepare meeting materials, agendas, and coordinate catering for luncheons, celebrations, and client or internal meetings.

Qualifications:

• Bachelor's degree in business or a related field of study preferred.
• A minimum of 5 years' experience in a similar support role, preferably in the AEC industry.
• Previous experience handling highly sensitive and confidential information in an administrative capacity.
• Exceptional communication skills, both oral and written.
• Strong interpersonal skills with the ability to collaborate effectively with employees at all levels within an organization.
• Advanced proficiency in MS Office Suite, particularly MS Excel and MS Teams.
• Ability to meet deadlines and adapt to changing work assignments and priorities with professionalism.
• Strong organizational and time management skills with a customer-service orientation.
• High level of accuracy and attention to detail in work products.Ability to work independently with a high level of initiative.
• Ability to work Monday - Friday, 8am - 5pm with overtime as needed.

EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.