Project Support Specialist

Zachry Group; Omaha (NE); On-site; USD 42,000 - 64,000; Full time

Job summary

Zachry Engineering Corporation (ZEC) in Omaha, NE seeks a Project Support Specialist II to join our team. You will manage document control workflows, ensuring accuracy and compliance with formatting standards, while supporting engineers with presentation materials.

The role emphasizes meticulous recordkeeping, timely status reporting, and coordination of office operations. You will work in an office setting, contributing to a collaborative project environment with a focus on quality and

Qualifications

• Proficient in Adobe Acrobat and Microsoft Office Suite for document handling and formatting.
• Experience with document control and file management in an engineering setting is preferred.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Provide routine administrative services to support engineering professionals on project teams.
• Develop, edit and support presentations using PowerPoint or similar software.
• Receive, review, log, and distribute incoming/outgoing documentation (drawings, specs, RFIs, submittals, transmittals, reports).
• Monitor, track and report status of project assignments to align with project plans.
• Maintain project record-keeping system and ensure compliant document practices.
• Coordinate office administration tasks including room scheduling, inventory, onboarding, and event support.
• Other duties as assigned.

Skills

Adobe Acrobat

Microsoft Office Suite

Education

High School Diploma / GED

Associate or Bachelor's degree preferred

Tools

SharePoint

Word

Excel

Job description

Job Description

Zachry Engineering Corporation (ZEC) is currently looking for a talented and self‑motivated Project Support Specialist II to join our Omaha, NE office. As a Project Support Specialist Team member, you will be responsible for document control activities, including handling the flow of documentation to and from our clients.

Responsibilities

• Provide routine administrative services in support of engineering professionals working on a project team, including reviewing correspondence, proposals, memos and emails for grammatical and formatting accuracy. Ensure documents adhere to company formatting, revision, and quality standards.
• Develop, edit and support presentations via Microsoft PowerPoint or other presentation software.
• Receive, review, log, and distribute incoming and outgoing documentation, including drawings, specifications, RFIs, submittals, transmittals, procedures, reports, and correspondence.
• Assist with monitoring, tracking, and reporting on the status of project assignments to ensure time, cost and quality metrics are in line with the approved project plans.
• Maintain project record‑keeping system; ensure that all records management/document practices are performed in accordance with procedures, policies and SOPs. Assist management with maintenance of document control procedures and best practices.
• Perform office administration duties, including coordinating conference rooms, vehicles, and cleaning services; property management, new employee onboarding, office supply inventory and ordering, and event planning/support.
• Other duties as assigned.

Qualifications

• High School Diploma / GED; associate or Bachelor’s degree preferred.
• Must have 1–3 years of project support, document control or similar experience in an engineering office or similar business environment.
• Detail oriented with the ability to recognize priority of deliverables for processing.
• Strong technical skills: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, Excel).
• Excellent communication and written skills.
• Effective planning and organizational skills with a high degree of accuracy.
• Problem‑solving skills and ability to work with management to resolve complex situations.
• Self‑starter, dependable, punctual, reliable attendance, and a professional attitude.
• Experience with database entry or other document management systems; Aconex is a plus.
• Comprehensive understanding of engineering documents and deliverables; ability to file accordingly.
• Experience with file sharing (downloading, uploading, zip files).

Preferred Qualifications

• Associate or Bachelor’s degree.
• 1–3 years of document control / project support experience in an engineering office or similar business environment.
• Experience with database entry or other document management systems (Aconex is a plus).
• Comprehensive understanding of engineering documents and deliverables and ability to file accordingly.
• Experience with file sharing (downloading, uploading, zip files).

Physical Demands

Employee will be required to communicate in person, via telephone, email, video chat, and software systems.

Work Environment

Employee will work in an office setting.

The above description covers the fundamental responsibilities of the Project Support Specialist. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day‑to‑day.

Zachry Group is dedicated to providing a Safe and Drug‑Free work environment and is an Equal Opportunity Employer.