Project Document Manager

InterMoor, Inc.; Houston (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

InterMoor, Inc. in Houston is seeking an experienced Project Document Manager to lead the document control function across offshore projects. You will oversee records management, project services support, and liaison with engineering, procurement, operations, and quality teams.

The role requires 10+ years in marine/O&G, supervisory experience, and strong EDMS skills (SharePoint, ShareCat, Aconex). You will mentor staff and drive process improvements to ensure regulatory compliance and client

Qualifications

• 10+ years in marine/O&G project environments preferred.
• Associate's or Bachelor's degree in a related field preferred.
• Minimum 3 years of supervisory or management experience.
• Experience with document management systems and project information management.

Responsibilities

• Lead document control and project information management activities.
• Supervise and mentor Document Controllers and Project Services staff.
• Maintain project documentation control, records, transmittals, and MDRs.
• Coordinate inputs across engineering, procurement, operations, QA, and project teams.
• Attend meetings and maintain related records and turnover docs.
• Promote best practices and continuous improvement in document management.

Skills

Document management

Leadership

Communication

Problem solving

Attention to detail

Time management

Stakeholder management

Multidisciplinary collaboration

Process improvement

Education

Bachelor's degree in Business Administration / Information Management / Project Management

Tools

SharePoint

ShareCat

Aconex

Meridian

ProArc

Job description

Intermoor, Acteon's Moorings and Anchors business line, provides project and operational management expertise to customers across the mooring lifecycle. By combining operational knowledge of mooring equipment, anchor handling and industry failure modes with subsea engineering expertise, we create a company unmatched within the mooring niche. This approach mitigates risks in delivery, installation and operations across the lifecycle, reducing mooring lifecycle costs and safeguarding major operations that protect start-up schedules when mooring and mooring intervention are on the project or production critical path.

We're looking for an experienced Project Document Manager in Houston. The Project Document Control Manager is responsible for leading and overseeing all project document control, records management, and project services support activities within the PME department. This role ensures the integrity, accuracy, control, distribution, and retention of project documentation throughout the project lifecycle while supporting project execution, quality requirements, client deliverables, and regulatory compliance. The position also provides leadership to Document Controllers and Project Services personnel, develops departmental processes and best practices, and serves as the subject matter expert for document management systems and project information management.

Duties

Document Control & Information Management

• Administer project document management systems and records
• Maintain document registers, transmittals, distribution matrices, and project records
• Ensure project documentation is controlled, reviewed, approved, distributed, and archived in accordance with company and client requirements
• Coordinate project deliverables, reports, procedures, plans, and controlled documents
• Manage document formatting, revisions, numbering, template administration, and final presentation
• Support mobilization and project closeout documentation activities
• Maintain CRM systems and business development records
• Ensure consistency with company quality standards and document control procedures

Project Services Support

• Provide administrative and coordination support to Project Managers and Project Controls Managers
• Maintain project execution documentation, risk registers, action logs, decision registers, and lessons learned records
• Coordinate documentation inputs across engineering, procurement, operations, quality, and project teams
• Attend project meetings and maintain associated records
• Support document status reporting, project controls activities, and final project turnover documentation
• Promote consistency and best practices across projects

Leadership & Management

• Lead document control and project information management activities within the department
• Supervise, mentor, and develop Document Controllers and Project Services personnel
• Manage resource allocation and workload distribution across projects
• Develop departmental procedures, workflows, templates, and standards
• Conduct audits and reviews to ensure compliance with company, client, contractual, and regulatory requirements
• Drive continuous improvement initiatives related to document management and project administration
• Support implementation, administration, and training for document management systems

Required

• 10+ years of relevant experience, preferably in marine/O&G industry
• Associate's Degree or Bachelor's degree in Business Administration, Information Management, Project Management, Engineering, or related field preferred
• Minimum 8 years of experience in document control, project services, project administration, records management, or related disciplines
• Minimum 3 years of supervisory, lead, or management experience
• Previous experience within offshore, marine, energy, subsea, engineering, or EPC/EPCI project environments is preferred
• Demonstrated experience supporting multidisciplinary engineering and project delivery teams
• Experience developing and implementing document management processes, procedures, and workflows
• Experience with electronic document management systems such as SharePoint, ShareCat, Aconex, Meridian, ProArc, or similar systems
• Exceptionally proficient in data and document management
• A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• Strong understanding of document control principles and records management practices
• Experience developing and maintaining Master Document Registers (MDRs)
• Ability to anticipate issues and proactively develop solutions
• High attention to detail and commitment to quality
• Ability to perform work accurately and efficiently under tight deadlines
• Ability to work effectively with multidisciplinary project teams
• Advanced proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and SharePoint
• Commitment to continuous improvement and process optimization