Project Document Controller (PDC)

Tech in Motion; Hillsboro (OR); On-site; USD 60,000 - 78,000; Full time

Job summary

Motion Recruitment in Hillsboro, OR is seeking a Project Document Controller (PDC) for a 12‑month onsite engagement. The role splits duties between project document control and administrative support for the project manager, ensuring compliant documentation and smooth operations.

The ideal candidate has 2–5 years PDC experience, with proficiency in CAPEX/Autodesk Construction Cloud, MS Office, and Google Suite. Onsite requirements include onboarding, access control, and calendar coordination.

Qualifications

• Technical expertise in engineering, business administration or equivalent field/work.
• 2-5 years work experience as PDC.

Responsibilities

• Manage and monitor project documentation.
• Provide administrative support to Project Manager.
• Develop and update the Project Document Controls & BIM Plan in CAPEX Projects.
• Archive files and ensure access to documentation.
• Establish and maintain electronic document workflows.
• Coordinate onboarding for badging/IT and visitor access.
• Track training and calendar scheduling.
• Support project team with routine tasks.

Skills

Project documentation

MS Office

Google Suite

Communication skills

Education

Engineering or business administration background

Tools

Autodesk Construction Cloud

CAPEX document mgmt system

Job description

Job Title: Project Document Controller (PDC) Location: Hillsboro, OR (Onsite) Duration:12 Months with Possible Extn.

Description

Job Summary

The Project Document Controller (PDC) is a key member of the project team responsible for managing and monitoring project documentation while providing operational assistance to the Project Manager. The responsibilities of this role are structured as approximately 50% Project Document Control and 50% Administrative Support.

Duties and Responsibilities

Document Control (50%)

• Adhere to and enforce Roche policies and procedures for documentation
• Implement project document management procedures and systems, project document management training and (kick-off) workshops for project management team and/ or contractor
• Develop and update the Project Document Controls & BIM Plan in CAPEX Projects. BIM Plan development with support from Design Manager.
• Archive files and ensure that all team members have access to necessary documentation and maintains user access.
• Establish and maintain electronic Document Management Workflows
• Set up document status tracking based on milestones with (look ahead and overdue documents) for efficient document management and visibility of planned versus actual document delivery.
• Responsible for document handover to Roche site repository, ensuring Roche site standards and requirements are met

Administrative Support (50%)

• Manage site onboarding process for badging and IT support
• Coordinate visitor access and escort visitors as needed
• Assign training and track training completion status.
• Manage calendar scheduling and meeting arrangements for the project team.
• Provide general project administrative support and assist the Project Managers with routine operational tasks.

Typical Minimum Requirements for a PDC

Education / Experience

• Technical Expertise in engineering, business administration or equivalent field or work
• 2-5 years work experience as PDC

Knowledge / Skills / Competencies

• Project Documentation in CAPEX Projects - ACC Autodesk Construction Cloud (repository) is the system used
• Proficiency in using MS-Office applications, Google Suite and CAPEX document mgmt system
• Good communication and interpersonal skills