Project Development Coordinator for Recreation Purchasing

Socket.dev; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

The City of New York Parks & Recreation is seeking a Community Coordinator to support Ranaqua operations in the Bronx. You will develop, coordinate and track borough recreation activities, and manage vendor inquiries and purchases using AMPS and Excel.

The role involves contract administration, branding compliance for marketing materials, and supervision of data entry staff, with responsibilities that extend to budgeting and cross-department collaboration.

Qualifications

• Bachelor's degree and two years of related community work experience or equivalent.
• Equivalent education/experience options accepted with at least one year of related experience.

Responsibilities

• Plan, develop and coordinate borough recreation activities.
• Coordinate, process and track vendor/purchasing inquiries and requests.
• Create and maintain borough-wide reports using AMPS and Excel for inventories, OTPS purchases and budgets.
• Administer maintenance contracts and coordinate preventive maintenance with contractors.
• Liaise with Purchasing and Accounting to ensure accurate purchase requisitions and manage PO balances.
• Engage vendors to obtain competitive prices for services and materials; coordinate deliveries to recreation centers.
• Identify funding opportunities with leadership to support business improvements.
• Ensure branding guidelines are followed on all marketing materials.
• Supervise staff performing data entry as needed.
• Perform other duties as assigned.

Skills

Community outreach

Vendor liaison

Coordination

Leadership

Data entry

Education

Bachelor's degree in related field

High school diploma with 6 years related experience

Tools

Asset Management Parks System (AMPS)

Excel

Job description

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*Major Responsibilities

• Under general direction, with latitude for independent initiative and judgment, perform difficult and responsible administrative work for the development, implementation and coordination of borough Recreation activities.


• Coordinate, process and track all vendor/purchasing inquiries and requests.


• Using Asset Management Parks System (AMPS) and Excel spreadsheets, create and maintain borough-wide tracking reports, including material and equipment needs, inventory, Other Than Personal Services (OTPS) purchases and budgets.


• Working with Center Managers, administer maintenance contracts, which include air conditioning, fire safety, exterminator and fitness equipment. Coordinate preventive maintenance services with contractors for all borough recreation centers.


• Serve as a liaison with Purchasing and Accounting divisions. Ensure purchase requisitions are accurate and manage all open Purchase Order balances. Ensure recreation staff adhere to purchasing and accounting policies and procedures.


• Work with vendors to obtain reasonable prices for services, equipment and supplies. Coordinate merchandise delivery with vendors and recreation centers.


• Work with Chief, Deputy Chiefs, Center Managers and Budget to identify and fund business improvement opportunities.


• Ensure branding guidelines are followed on all Marketing materials.


• Supervise staff performing data entry, if needed.


• Perform other duties as assigned.

Work Location: Ranaqua, Bronx

COMMUNITY COORDINATOR - 56058

1. 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or


2. 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or


3. 3. Education and/or experience which is equivalent to \"1\" or \"2\" above. However, all candidates must have at least one year of experience as described in \"1\" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.