Project Development Coordinator for Recreation Purchasing

DEPT OF PARKS & RECREATION; New York (NY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Public service loan forgiveness

Job summary

City of New York – Department of Parks & Recreation is seeking a Community Coordinator to develop and coordinate borough recreation programs. You will manage vendor inquiries, track purchases, and maintain asset reports using AMPS and Excel across the Bronx and related centers.

Role requires strong leadership, project and contract management, and knowledge of Microsoft Office; NYS driver license preferred. Work location Ranaqua, Bronx with related administrative duties.

Qualifications

• Bachelor’s degree or equivalent and 2 years community work experience, or HS and 6 years, or equivalent with 1+ year experience.
• Knowledge of procurement, purchasing, budgeting and contract administration.
• Strong leadership, communication and project management abilities.
• Proficiency with Microsoft Office; familiarity with AMPS, FMS and E-requester systems.
• Valid NYS driver license.

Responsibilities

• Develop and coordinate borough Recreation activities.
• Coordinate and track vendor/purchasing inquiries and requests.
• Create and maintain borough-wide tracking reports using AMPS and Excel.
• Administer maintenance contracts for facilities and coordinate preventive maintenance.
• Loster be liaison with Purchasing and Accounting to ensure proper procedures.
• Work with vendors to obtain competitive prices and coordinate deliveries.
• Identify and fund business improvements with leadership and budget teams.
• Ensure branding guidelines on Marketing materials.

Education

Bachelor’s degree

Two years of experience in community work or related duties

Six years of experience with high school diploma

Education/experience equivalent with one year of experience

Project management

Contract management

Leadership and communication

Microsoft Suite proficiency

Knowledge of E-requester, FMS, AMPS

Valid New York State driver license

Tools

AMPS

FMS (Financial Management System)

E-requester

Job description

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

Major Responsibilities

• Under general direction, with latitude for independent initiative and judgment, perform difficult and responsible administrative work for the development, implementation and coordination of borough Recreation activities.
• Coordinate, process and track all vendor/purchasing inquiries and requests.
• Using Asset Management Parks System (AMPS) and Excel spreadsheets, create and maintain borough-wide tracking reports, including material and equipment needs, inventory, Other Than Personal Services (OTPS) purchases and budgets.
• Working with Center Managers, administer maintenance contracts, which include air conditioning, fire safety, exterminator and fitness equipment. Coordinate preventive maintenance services with contractors for all borough recreation centers.
• Serve as a liaison with Purchasing and Accounting divisions. Ensure purchase requisitions are accurate and manage all open Purchase Order balances. Ensure recreation staff adhere to purchasing and accounting policies and procedures.
• Work with vendors to obtain reasonable prices for services, equipment and supplies. Coordinate merchandise delivery with vendors and recreation centers.
• Work with Chief, Deputy Chiefs, Center Managers and Budget to identify and fund business improvement opportunities.
• Ensure branding guidelines are followed on all Marketing materials.
• Supervise staff performing data entry, if needed.
• Perform other duties as assigned.

Work Location: Ranaqua, Bronx

Fees: Hired candidates will be subject to a processing fee between $40.00 to $101.00 based on the salary range of title. Hired candidates who are not currently employed by the City will be subject to a $104.50 background check fee.

nyc.gov/parks

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• 1. Bachelor’s degree.
• 2. Experience in project management, contract management or a related field.
• 3. Excellent leadership and communication skills.
• 4. Proficiency in Microsoft Suite.
• 5. Knowledge of E-requester, Financial Management System (FMS) and AMPS.
• 6. Valid New York State driver license.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency is required within 90 days of hire for all other candidates.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.