Project Coordinator, Voter Language Assistance Program

Cityofnewyork; New York (NY); On-site; USD 52,000 - 68,000; Full time

Job summary

The City of New York's Civic Engagement Commission seeks a Community Coordinator to provide day-to-day operational and logistical support for the VLA Program in Brooklyn. You will help plan, coordinate, track, and execute activities with vendors, partners, and grantees to ensure equitable access to language resources.

Ideal candidates are highly organized with strong attention to detail, capable of managing multiple tasks in a fast-paced environment, and committed to advancing participation in

Qualifications

• A baccalaureate degree from an accredited college with two years of related community work experience.
• High school graduation or equivalent with six years of related experience.
• Equivalent to the first option or second option with at least one year of related experience.

Responsibilities

• Provide project coordination and operational support for the VLA Program, keeping projects organized, on schedule, and well documented.
• Support election operations, trainings, outreach initiatives, and other program activities to ensure successful execution.
• Coordinate with vendors, community partners, and grantees by tracking deliverables, maintaining documentation, and facilitating communication.
• Assist with planning and execution of meetings, trainings, and public events, including logistical coordination and on-site support.
• Support administration of the VLA microgrant program, including application tracking, recordkeeping, and grant administration activities.
• Collect, organize, and maintain program data and records to support reporting, presentations, and continuous program improvement.
• Assist with communications and outreach efforts to promote voter language resources and civic participation to VLA language communities.
• Perform special projects and other related duties as assigned.

Skills

Stakeholder management

Organizational skills

Attention to detail

Education

Baccalaureate + 2 years community work

High school diploma + 6 years experience

Equivalent with 1 year minimum experience

Job description

ORGANIZATIONAL PROFILE

Founded through a ballot initiative in 2018, the Civic Engagement Commission promotes civic participation to increase civic trust and strengthen democracy in New York City. The Charter mandates the Commission with running a citywide participatory budgeting program, providing poll site language assistance, providing technical assistance to community boards, partnering with community-based organizations and civic leaders to increase awareness of City services, and assisting City agencies in developing civic engagement initiatives. The Commission also oversees the Taskforce for Racial Inclusion and Equity Neighborhood Coalition program.

ABOUT THE VOTE LANGUAGE ASSISTANCE PROGRAM

The Voter Language Assistance (VLA) Program (VLA) provides interpretation services for limited-English-proficient voters during general and primary elections. The program also supports education and outreach initiatives in collaboration with community-based organizations (CBOs), aiming to increase equitable participation in NYC elections.

JOB RESPONSIBILITIES

The Project Coordinator provides day-to-day operational, logistical and project coordination support to ensure the successful implementation of the VLA Program. Under the guidance of program leadership, the coordinator supports planning, coordination, tracking, and execution across program operations, vendor and partner activities, events, data reporting, and outreach efforts. This role is ideal for a highly organized, detail-oriented professional who thrives in a collaborative, fast-paced environment, and is committed to advancing equitable access to civic participation. The ideal candidate brings strong organizational skills, stakeholder management experience, strong attention to detail, and a passion for civic engagement and language equity.

• Provide project coordination and operational support for the Voter Language Assistance (VLA) Program, helping keep projects organized, on schedule, and well documented.
• Support election operations, trainings, outreach initiatives, and other program activities to ensure successful execution.
• Coordinate with vendors, community partners, and grantees by tracking deliverables, maintaining documentation, and facilitating communication.
• Assist with planning and execution of meetings, trainings, and public events, including logistical coordination and on-site support.
• Support administration of the VLA microgrant program, including application tracking, recordkeeping, and grant administration activities.
• Collect, organize, and maintain program data [CA1.1] and records to support reporting, presentations, and continuous program improvement.
• Assist with communications and outreach efforts to promote voter language resources and civic participation to VLA language communities.
• Perform special projects and other related duties as assigned.

HOURS/SHIFT

Day

WORK LOCATION

Brooklyn, NY

COMMUNITY COORDINATOR - 56058

OTI participates in E-Verify

QUALIFICATIONS

• 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

EEO/DEI STATEMENT

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.