Project Coordinator, Voter Language Assistance Program

TECHNOLOGY & INNOVATION; New York (NY); On-site; USD 52,000 - 72,000; Full time

Job summary

The City of New York - Civic Engagement Commission is seeking a detail-oriented Community Coordinator to support the VLA Program across planning, coordination and outreach. Based in Brooklyn, you will track deliverables, assist with meetings, trainings, and event logistics while ensuring equitable access to language resources.

Ideal candidates will have demonstrated project coordination experience, strong communication skills and comfort in a fast-paced, collaborative environment committed to

Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Responsibilities

• Provide project coordination and operational support for the Voter Language Assistance (VLA) Program, helping keep projects organized, on schedule, and well documented.
• Support election operations, trainings, outreach initiatives, and other program activities to ensure successful execution.
• Coordinate with vendors, community partners, and grantees by tracking deliverables, maintaining documentation, and facilitating communication.
• Assist with planning and execution of meetings, trainings, and public events, including logistical coordination and on-site support.
• Support administration of the VLA microgrant program, including application tracking, recordkeeping, and grant administration activities.
• Collect, organize, and maintain program data and records to support reporting, presentations, and continuous program improvement.
• Assist with communications and outreach efforts to promote voter language resources and civic participation to VLA language communities.
• Perform special projects and other related duties as assigned.

Skills

Project coordination

Stakeholder management

Organizational skills

Attention to detail

Communication skills

Microsoft Office

CRM platforms

Time management

Education

Bachelor's degree in Public Administration / related field

Tools

Airtable

Monday.com

Salesforce

Job description

ORGANIZATIONAL PROFILE Founded through a ballot initiative in 2018, the Civic Engagement Commission promotes civic participation to increase civic trust and strengthen democracy in New York City. The Charter mandates the Commission with running a citywide participatory budgeting program, providing poll site language assistance, providing technical assistance to community boards, partnering with community-based organizations and civic leaders to increase awareness of City services, and assisting City agencies in developing civic engagement initiatives. The Commission also oversees the Taskforce for Racial Inclusion and Equity Neighborhood Coalition program.

About the Vote Language Assistance Program: The Voter Language Assistance (VLA) Program (VLA) provides interpretation services for limited-English-proficient voters during general and primary elections. The program also supports education and outreach initiatives in collaboration with community-based organizations (CBOs), aiming to increase equitable participation in NYC elections.

JOB RESPONSIBILITIES

The Project Coordinator provides day-to-day operational, logistical and project coordination support to ensure the successful implementation of the VLA Program. Under the guidance of program leadership, the coordinator supports planning, coordination, tracking, and execution across program operations, vendor and partner activities, events, data reporting, and outreach efforts. This role is ideal for a highly organized, detail-oriented professional who thrives in a collaborative, fast-paced environment, and is committed to advancing equitable access to civic participation. The ideal candidate brings strong organizational skills, stakeholder management experience, strong attention to detail, and a passion for civic engagement and language equity.

The Project Coordinator will have the following primary responsibilities but not limited to:

• Provide project coordination and operational support for the Voter Language Assistance (VLA) Program, helping keep projects organized, on schedule, and well documented.
• Support election operations, trainings, outreach initiatives, and other program activities to ensure successful execution.
• Coordinate with vendors, community partners, and grantees by tracking deliverables, maintaining documentation, and facilitating communication.
• Assist with planning and execution of meetings, trainings, and public events, including logistical coordination and on-site support.
• Support administration of the VLA microgrant program, including application tracking, recordkeeping, and grant administration activities.
• Collect, organize, and maintain program data [CA1.1] and records to support reporting, presentations, and continuous program improvement.
• Assist with communications and outreach efforts to promote voter language resources and civic participation to VLA language communities.
• Perform special projects and other related duties as assigned.

HOURS/SHIFT

Day

WORK LOCATION

Brooklyn, NY

OTI participates in E-Verify

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

The ideal candidate will possess a combination of the following skills and experience:

• Bachelor's degree in Public Administration, Project Management, Nonprofit Management, or a related field.
• Two (2) years of experience coordinating projects, programs, events, or complex operations.
• Experience managing project timelines, documentation, meetings, and deliverables.
• Strong organizational, time management, and problem-solving skills with exceptional attention to detail.
• Excellent written and verbal communication skills, including experience preparing reports and presentations.
• Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint) and experience using project management or CRM platforms (e.g., Airtable, Monday.com, Salesforce, or similar).
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Commitment to equitable civic participation and language access.
• Experience supporting elections, language access, civic engagement, or other community-based programs.
• Experience coordinating vendors, consultants, community partners, or grantees.
• Familiarity with procurement, contracting, or grants administration processes.
• Experience supporting meetings, trainings or public events.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.