Project Coordinator

Exhibit Pros; Las Vegas (NV); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive Compensation & Benefits

Health, Vision, & Dental Insurance

401(k) Plan

Paid Time Off

Career Growth & Advancement

Job summary

Exhibit Pros is seeking a driven Project Coordinator to support event planning and client engagement efforts. This role offers the opportunity for hands-on training and growth within the trade show industry, emphasizing organization and technology skills. Ideal candidates will have a passion for advancement and strong proposal-writing capabilities, contributing to valuable project coordination tasks.

Qualifications

• 1-2 years of experience in proposal writing, event planning, conventions, or trade shows preferred.
• Tech-savvy with strong ability to learn new project management software.
• Exceptional organizational skills with strong attention to detail.

Responsibilities

• Provide administrative and project coordination support to Project Managers.
• Manage complex event planning and trade show coordination.
• Engage with clients via email and phone to maintain client relationships.

Skills

Organizational skills

Problem-solving skills

Communication skills

Detail-oriented

Education

Associate’s Degree

BA/BS in Communications, Marketing, Business

Tools

Google Suite

Microsoft Office

Job description

Exhibit Pros is looking for a driven, highly skilled professional to join our team as a Project Coordinator. We are seeking an ambitious individual with strong technology skills, proposal-writing experience, and a passion for growth. The ideal candidate is reliable, quick to learn, and eager to advance within our company. While trade show industry experience is a plus, it is not required—we are willing to train the right person. This role offers hands-on training and valuable industry experience.

Responsibilities

• What You’ll Do (Responsibilities)
  
  
  • Provide administrative and project coordination support to Project Managers.
  • Manage and prioritize complex event planning & trade show coordination, including completing trade show forms.
  • Collaborate with vendors, shipping teams, graphics designers, and other departments.
  • Process work orders, submittals, and material requisitions.
  • Engage with clients via email and phone to maintain and grow client relationships.
  • Train on and utilize industry-specific project management platforms:
    • Monday.com, ExhibitForce, IntelliEvent (training provided).
  • Assist in developing bids, proposals, and processing orders.

Qualifications
What We’re Looking For (Qualifications)

• Minimum Associate’s Degree (BA/BS in Communications, Marketing, Business, or related field preferred).
• 1-2 years of experience in proposal writing, event planning, conventions, or trade shows preferred.
• Tech-savvy – Strong ability to learn and adapt to new project management software & tools.
• Exceptional organizational and multitasking skills with strong attention to detail.
• Proactive and adaptable – Ability to execute quickly, meet deadlines, and adjust to changes.
• Strong problem-solving skills – Ability to think critically and analytically.
• Excellent communication & writing skills – Strong editing/proofreading skills are a plus.
• Proficiency in Google Suite and Microsoft Office (Word, Excel, PowerPoint) – Experience with Photoshop and Adobe Illustrator is a plus.
• Additional marketing knowledge is a plus.

Ideal Work Experience:

• Event Coordinator
• Trade Show Exhibit Management
• Convention Planning
• Project Coordinator or Management

Why Join Us?

• Career Growth & Advancement – Pathway to Project Manager
• Work with Cutting-Edge Project Management Platforms
• Competitive Compensation & Benefits
• Health, Vision, & Dental Insurance
• 401(k) Plan
• Paid Time Off

About Exhibit Pros

Exhibit Pros is a Las Vegas-based firm specializing in the fabrication of custom-designed trade show displays and exhibits. From concept to execution, we design, build, deliver, install, and dismantle attention-grabbing exhibits for conventions and trade shows across the country.

This is an exciting opportunity to join a dynamic team, gain hands-on experience, and grow into a leadership role in the trade show industry!
Apply now and take the next step in your career with Exhibit Pros!