Project Coordinator: Streamline Field Ops & Scheduling

Asplundh Construction

Springfield (IL)

On-site

USD 55,000 - 70,000

Full time

3 days ago

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Job summary

Asplundh Construction is seeking a Project Coordinator to manage daily workflow across multiple districts, handling physical and electronic work packages, updating tracking tools, and routing to the proper groups for execution.

The role combines field coordination with customer service, demanding strong organizational and communication skills to support leadership with daily logistics, reports, and process improvements. This is a full-time onsite position in the construction sector.

Qualifications

Applicants must be at least 18 years of age.
Excellent organizational skills – keep track of inbound paperwork from multiple sources and prepare outbound paperwork to send to multiple sources.
Self-starter with the ability to identify tasks that need to be completed, then prioritize and complete the work.
Excellent phone skills including professional phone etiquette and ability to communicate information clearly and logically.
Interpersonal and customer relationship skills – attend weekly meetings as needed and provide business input with a focus on customer service.
Self-managing – this position spends more than half of the workday operating alone.
Advance skills with Microsoft Excel.
Ability to operate, manage and troubleshoot basic technology peripherals (Wi‑Fi, printers, Bluetooth, cellular phone settings, etc.).
General knowledge of Michigan towns and localities is preferred but not required. Ability to understand construction drawings preferred but not required.
Excellent Google Maps interpretation skills is helpful.
Experience using SmartSheet is preferred but not required.
Must be able to write, read and comprehend written and verbal job instructions/information.
Effective communication skills are essential.
Must have transportation to and from the show up location.

Responsibilities

Track status of field construction projects.
Assist in project scheduling.
Update tracking and communication tools (Smartsheet, Excel, performance metric charts and tables).
Monitor and facilitate programs to collect production in the field using mobile communication platforms.
Validate proper work package submission for billing.
Assist General Forepersons as necessary to resolve daily operational issues.
Monitor and report on adherence to production reporting processes.
Validate and submit reports to utility customers.
Managing the daily workflow in multiple districts of our operation.
Receiving and properly routing physical and electronic work packages to field forces, customer representatives and internal controlling points for execution.
Update project status communication tools (Smartsheet, Excel, performance metric charts and tables).
Provide daily logistic coordination and support to field force leadership as needed, including consolidation and submission of routine business process items (timesheets, expense reports, etc.).
Assist field forces with installing, updating and implementing technology (computers, tablets, smartphones).
The position is 40 hours per week with potential overtime based on operating conditions.