Project Coordinator: Scheduling, Submittals & Tracking

Veoliaenvironnementsa; Cary (NC); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Insurance Day 1

Life Insurance

Paid Time Off

Paid Holidays

Parental Leave

401(k) Matching

HSA/FSAs

AD&D Insurance

Disability Insurance

Tuition Reimbursement

Job summary

Veolia seeks a detail-oriented Project Coordinator in Cary, NC to support 4-5 project managers, ensuring projects stay on time and on budget. You will document discussions, prepare plans, and manage submittals for I&C and mechanical systems, working closely with the Projects Department Manager.

The role emphasizes strong written communication, organizational skills, and independent problem-solving, with opportunities to contribute to invoicing and closeout activities within a collaborative team.

Qualifications

• 5+ years of experience in an Administrative Assistant or related position.
• Excellent written communication skills with ability to interact across multiple internal and external disciplines.
• Proficiency with email and intermediate-to-advanced typing skills.
• Strong organizational skills and schedule management abilities.
• Self-motivated with ability to identify and address needs independently.

Responsibilities

• Prepare kickoff meeting materials, project plans, and introduction letters; attend meetings and document discussions.
• Review, assemble, and organize submittals and O&M specifications for I&C and mechanical systems in PDF format.
• Generate submittals and OMs for standard products using project information.
• Coordinate hardcopy submittals and O&M with administrative support.
• Update and maintain project plans including POs, transmittals, change logs, and milestone schedules.
• Track and expedite equipment, instruments, and materials; manage I&C inventory for bulk-ordered panel parts.
• Update PM assignment sheets, assist with invoicing, warranty items, and project closeout documentation.
• Maintain project information in Asana/Smartsheet; create and manage base project templates.
• Assist with I&C purchasing, including quotes and purchase requisitions using LATIS ERP system.

Skills

5+ years admin

Written communication

Email proficiency

Typing speed

Organization

Education

Bachelor's Degree

Tools

Google Docs

Google Sheets

Adobe Acrobat Pro

Job description

Veolia seeks a detail-oriented Project Coordinator in Cary, NC to support 4-5 project managers, ensuring projects stay on time and on budget. You will document discussions, prepare plans, and manage submittals for I&C and mechanical systems, working closely with the Projects Department Manager.

The role emphasizes strong written communication, organizational skills, and independent problem-solving, with opportunities to contribute to invoicing and closeout activities within a collaborative team.