Project Coordinator

Veoliaenvironnementsa; Cary (NC); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Insurance Day 1

Life Insurance

Paid Time Off

Paid Holidays

Parental Leave

401(k) Matching

HSA/FSAs

AD&D Insurance

Disability Insurance

Tuition Reimbursement

Job summary

Veolia seeks a detail-oriented Project Coordinator in Cary, NC to support 4-5 project managers, ensuring projects stay on time and on budget. You will document discussions, prepare plans, and manage submittals for I&C and mechanical systems, working closely with the Projects Department Manager.

The role emphasizes strong written communication, organizational skills, and independent problem-solving, with opportunities to contribute to invoicing and closeout activities within a collaborative team.

Qualifications

• 5+ years of experience in an Administrative Assistant or related position.
• Excellent written communication skills with ability to interact across multiple internal and external disciplines.
• Proficiency with email and intermediate-to-advanced typing skills.
• Strong organizational skills and schedule management abilities.
• Self-motivated with ability to identify and address needs independently.

Responsibilities

• Prepare kickoff meeting materials, project plans, and introduction letters; attend meetings and document discussions.
• Review, assemble, and organize submittals and O&M specifications for I&C and mechanical systems in PDF format.
• Generate submittals and OMs for standard products using project information.
• Coordinate hardcopy submittals and O&M with administrative support.
• Update and maintain project plans including POs, transmittals, change logs, and milestone schedules.
• Track and expedite equipment, instruments, and materials; manage I&C inventory for bulk-ordered panel parts.
• Update PM assignment sheets, assist with invoicing, warranty items, and project closeout documentation.
• Maintain project information in Asana/Smartsheet; create and manage base project templates.
• Assist with I&C purchasing, including quotes and purchase requisitions using LATIS ERP system.

Skills

5+ years admin

Written communication

Email proficiency

Typing speed

Organization

Education

Bachelor's Degree

Tools

Google Docs

Google Sheets

Adobe Acrobat Pro

Job description

We are seeking a detail-oriented Project Coordinator to support our Projects Department in Cary, NC by assisting 4-5 project managers in delivering projects on time and on budget.

In this role, you'll be instrumental in ensuring all stakeholder expectations are met while maintaining the highest performance standards. This position reports to the Projects Department Manager.

Key Responsibilities

• Project Initiation: Prepare kickoff meeting materials, project plans, and introduction letters; attend meetings and document discussions
• Documentation Management: Review, assemble, and organize submittals and O&M specifications for I&C and mechanical systems in PDF format
• Standard Products: Generate submittals and O&Ms for standard products using project information
• Coordination: Coordinate hardcopy submittals and O&Ms with administrative support
• Project Tracking: Update and maintain project plans including POs, transmittals, change logs, and milestone schedules
• Inventory & Expediting: Track and expedite equipment, instruments, and materials; manage I&C inventory for bulk-ordered panel parts
• Administrative Support: Update PM assignment sheets, assist with invoicing, warranty items, and project closeout documentation
• Systems Management: Maintain project information in Asana/Smartsheet; create and manage base project templates
• Procurement Support: Assist with I&C purchasing, including quotes and purchase requisitions using LATIS ERP system
• Other duties as assigned by the Projects Department Manager.

Required Qualifications

• 5+ years of experience in an Administrative Assistant or related position
• Excellent written communication skills with ability to interact across multiple internal and external disciplines
• Proficiency with email and intermediate-to-advanced typing skills
• Strong organizational skills and schedule management abilities
• Self-motivated with ability to identify and address needs independently

Preferred Qualifications

• Bachelor's Degree
• Intermediate-level proficiency: Google Docs
• Beginning-level proficiency: Google Sheets, Adobe Acrobat Pro.

At Veolia, we realize diverse teams make smarter decisions, deliver better results, and build stronger communities. We're an organization that champions diversity and inclusion at every rung of the ladder and are proud to be an equal opportunity workplace. Because our people are our greatest assets, we also offer competitive compensation and benefits that include:

• Medical, Dental, & Vision Insurance Starting Day 1!
• Life Insurance
• Paid Time Off
• Paid Holidays
• Parental Leave
• 401(k) Plan - 3% default contribution plus matching!
• Flexible Spending & Health Saving Accounts
• AD&D Insurance
• Disability Insurance
• Tuition Reimbursement

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity.

Veolia does not accept unsolicited resumes from external recruiting firms. All vendors must have a current and fully executed MSA on file before submitting candidates. Any unsolicited resumes and candidate profiles will be deemed the property of Veolia, and no fee will be due.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.