Environmental Projects Coordinator (Cary, NC)

Veolia | North America; Cary (NC); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Life Insurance

Paid Time Off

Paid Holidays

Parental Leave

401(k) Plan

Flexible Spending Account

Health Savings Account

AD&D Insurance

Disability Insurance

Tuition Reimbursement

Job summary

Veolia North America is seeking a detail-oriented Project Coordinator to support our Projects Department in Cary, NC by assisting 4-5 project managers in delivering projects on time and on budget. You will help ensure stakeholder expectations are met while upholding high performance standards, reporting to the Projects Department Manager.

This role emphasizes documentation control, coordination of submittals, and efficient use of Asana/Smartsheet with LATIS ERP for procurement support.

Qualifications

• 5+ years of experience in an Administrative Assistant or related position.
• Excellent written communication skills with ability to interact across multiple internal and external disciplines.
• Proficiency with email and intermediate-to-advanced typing skills.
• Strong organizational skills and schedule management abilities.
• Self-motivated with ability to identify and address needs independently.

Responsibilities

• Prepare kickoff meeting materials, project plans, and introduction letters; attend meetings and document discussions.
• Review, assemble, and organize submittals and O&M specifications for I&C and mechanical systems in PDF format.
• Generate submittals and O&M for standard products using project information.
• Coordinate hardcopy submittals and O&M with administrative support.
• Update and maintain project plans including POs, transmittals, change logs, and milestone schedules.
• Track and expedite equipment, instruments, and materials; manage I&C inventory for bulk-ordered panel parts.
• Update PM assignment sheets, assist with invoicing, warranty items, and project closeout documentation.
• Maintain project information in Asana/Smartsheet; create and manage base project templates.
• Assist with I&C purchasing, including quotes and purchase requisitions using LATIS ERP system.

Skills

Written communication

Email proficiency

Organizational skills

Schedule management

Self-motivation

Education

Bachelor's Degree

Tools

Google Docs

Google Sheets

Adobe Acrobat Pro

Job description

Veolia North America is seeking a detail-oriented Project Coordinator to support our Projects Department in Cary, NC by assisting 4-5 project managers in delivering projects on time and on budget. You will help ensure stakeholder expectations are met while upholding high performance standards, reporting to the Projects Department Manager.

This role emphasizes documentation control, coordination of submittals, and efficient use of Asana/Smartsheet with LATIS ERP for procurement support.