Project Coordinator & Scheduler

Technibus, Inc.; Tampa (FL); On-site; USD 62,000 - 76,000; Full time

Job summary

Technibus, Inc. is seeking a Project Manager Assistant in Tampa, FL to assist the Project Manager with planning, scheduling, budgets, and reporting.

You will monitor plans, track hours, costs and ensure deadlines are met, while supporting multiple projects simultaneously. Responsibilities include coordinating with team, maintaining calendars, producing weekly updates, analyzing data in Excel, and preparing monthly program reports.

Qualifications

• High School diploma or GED required; Bachelor’s degree preferred.
• Some experience with construction/low-voltage is desirable.
• Proficient with Bluebeam and Primavera P6 software; MS Office/MS Project skills.
• Able to manage multiple tasks/projects and work with minimal supervision.

Responsibilities

• Cooperate and communicate effectively with the Project Manager and team.
• Prepare, schedule, coordinate and monitor weekly updates.
• Monitor workload distribution, customer delivery and progress.
• Review and upload test results with Testing Administrator daily.
• Review drawings, measure rooms and generate as-builts.
• Track schedule maintenance, CO management, subcontractor coordination.
• Maintain project calendars from initiation to completion.
• Preserve confidential information and handle multiple projects independently.
• Assist accounting with spot checks on labor, materials, expenses, subcontractor costs.
• Analyze cost/resource graphs to verify schedule progress and issues.
• Track program billing, reporting and metrics (SPI, KPI, CPM).
• Create, edit and revise complex Excel spreadsheets, charts and graphs.
• Perform reporting audits for delivery, safety, QA and labor forecasts.
• Maintain program-level dashboards and data collection.
• Provide needed elements to issue Weekly/Monthly reports; participate in closeout.

Skills

Self-motivated

Strong communication

Multi-tasking

Education

High School diploma / GED

Bachelor’s degree preferred

Tools

Bluebeam

Primavera P6

Microsoft Office / MS Project

Excel

Job description

Technibus, Inc. is seeking a Project Manager Assistant in Tampa, FL to assist the Project Manager with planning, scheduling, budgets, and reporting.

You will monitor plans, track hours, costs and ensure deadlines are met, while supporting multiple projects simultaneously. Responsibilities include coordinating with team, maintaining calendars, producing weekly updates, analyzing data in Excel, and preparing monthly program reports.