Project Coordinator & Admin Specialist

PREMIER Design + Build Group; Tampa (FL); On-site; USD 55,000 - 60,000; Full time

Job summary

Premier Design + Build Group in Tampa, FL seeks a project coordinator to perform general project responsibilities in support of the Project Team. This position also handles reception and other office duties.

You will manage project templates, ensure subcontractor licenses are current, prepare payment applications, and route documents through Procore and DocuSign, while upholding Premier values. The role requires strong teamwork, attention to detail, proficiency with Microsoft Office, and

Qualifications

• Team oriented with strong attention to detail.
• Proficient in Word, Excel, PowerPoint and Google Chrome.
• Knowledge of general construction industry and project management.
• Ability to plan and prioritize work autonomously.
• Professional demeanor with internal and external customers.
• Strong communication skills.
• Ability to become a Notary Public.

Responsibilities

• Attend the 1-2-3 Go! Kick Off and 3-2-1 Closeout Meeting.
• Gathers information to set up project templates.
• Ensure subcontractor licensing is current.
• Prepare the Premier payment application with items from the sworn statement.
• Create, request and compile subcontractor waivers for payment applications and check runs.
• Package owner and subcontractor documents (contracts and change orders) for routing through Procore and DocuSign.
• Request and compile closeouts from subcontractors.
• Follow up with subcontractors for unconditional waivers after funds are received.
• Review subcontractor waivers for accuracy and request revisions as needed.
• Review documents prior to sending for visual organization and clerical errors.
• Follow up to receive timely responses on urgent/outstanding items.
• Electronically save completed documents and files.
• Document management: file naming and saving in the appropriate location.
• Assist project management with additional tasks as requested.
• Perform related duties as assigned.
• Welcomes clients, guests and visitors; handles general inquiries and mail.
• Maintain office space and conference rooms for a professional appearance.
• Demonstrate Premier Values: teamwork, accountability and integrity.

Skills

Team oriented

Customer focus

Attention to detail

Autonomous planning

Professional communication

Self-starter

Tools

Microsoft Office

Google Chrome

Procore

DocuSign

Job description

Premier Design + Build Group in Tampa, FL seeks a project coordinator to perform general project responsibilities in support of the Project Team. This position also handles reception and other office duties.

You will manage project templates, ensure subcontractor licenses are current, prepare payment applications, and route documents through Procore and DocuSign, while upholding Premier values. The role requires strong teamwork, attention to detail, proficiency with Microsoft Office, and