Project Coordinator - Remote (w/travel)

Westinghouse Electric Company; Jensen Beach (FL); Remote; USD 44,000 - 74,000; Full time

Benefits offered by this job

Health and Income Protection Benefits

401(k) Savings Plan

Paid Vacations for Qualifying Roles

Job summary

Westinghouse Electric Company, via WECTEC Staffing Services, is seeking a remote Project Coordinator for a long-term contract. You will support engineering and construction teams across wind, solar, and transmission projects, manage records in Oracle Primavera Unifier, train users, and assist with invoicing and change orders.

The role requires strong document control experience, software training ability, and coordination of material deliveries, with occasional site visits for kickoff activities.

Qualifications

• 1+ years of experience tracking project progress, maintaining records, and managing documentation.
• Document control and document management experience.
• Proficiency with Oracle Primavera Unifier.
• Experience training end-users on software applications and business processes.
• Technical troubleshooting and user support skills.
• Experience coordinating material deliveries and maintaining delivery records.
• Understanding of invoice processing and accounts payable support tasks.
• Experience submitting service confirmations, purchase-related documentation, and change orders.

Responsibilities

• Aid in managing processes, records, documents and reports within Oracle Primavera Unifier.
• Train new users on software and provide technical support.
• Confirm receipt of material deliveries for invoice processing.
• Submit service confirmations and change orders for PO's or vendor services.
• Set up administrative third-party accounts (e.g., UPS, Office Depot).
• Assist EPC with training needs and documentation per contract.
• Create and review weekly reports and track project documents.

Skills

Document control

End-user training

Technical troubleshooting

Accounts payable support

Tools

Oracle Primavera Unifier

Job description

Are you interested in being part of an innovative team that supports Westinghouse's mission to provide clean energy solutions? At WECTEC Staffing Services, a wholly-owned subsidiary of Westinghouse Electric Company LLC, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while recognizing and encouraging the value of diversity in the global workplace.

About the role: The Project Coordinator is a remote long-term contract role. You will travel to sites for kickoffs or other site visits, which we encourage. You will provide administrative support to the Engineering and Construction site team. The team works on different projects, including Wind, Wind Repower, STRP, Transmission and Substation, Solar, Solar Repower, Energy Storage, Battery Augmentation, and Remediation projects. You will report to the client management team.

Key Responsibilities

• Help to manage processes, records, documents, and reports within the Oracle Primavera Unifier software
• Train new users on software as it pertains to their department and job tasks and provide technical support/trouble shooting
• Confirm receipt of material deliveries for invoice processing.
• Submit service confirmations and change orders for vendor material or services
• Set up administrative 3rd party accounts such as UPS, Office Depot.
• Request site trailer items from EPC
• Order Trucks and obtaining insurance
• Ordering office supplies, site swag, mock kits and oil sample kits.
• Review and track documents
• Work with EPC on training needs and supplying correct documents according to contract.
• Create Weekly Report
• Review EPC documents and verify uploaded correctly
• Weekly Reporting (POWs, CSUs, other weekly reports)
• Upload Indicators, Commissioning Trackers, Component Trackers
• Create Service Confirmations and Change Orders for PO's
• Process Invoices
• PO Origination Requests in GEP
• Audit project documents
• Assist Legal, Financing & Independent Engineers
• Maintain contact list for projects
• Update Unifier
• Attend /call-in for Meeting: Daily POD, Weekly POW, Weekly Check-ins, Monthly
  

Qualifications

• 1+ years of experience tracking project progress, maintaining records, and managing documentation.
• Document control and document management experience.
• Proficiency with Oracle Primavera Unifier
• Experience training end-users on software applications and business processes.
• Technical troubleshooting and user support skills.
• Experience coordinating material deliveries and maintaining delivery records.
• Understanding of invoice processing and accounts payable support tasks.
• Experience submitting service confirmations, purchase-related documentation, and change orders.
• We prefer experience supporting utility, transmission, substation, solar, wind, battery storage, or large capital projects.

Our Safety Pledge To You

If you are as committed to your success as we are committed to your safety, then this is the position for you! For us, our guiding principle has always been and will continue to be the safety of our people. It's that simple!

Why WECTEC Staffing Services?

WECTEC Staffing Services delivers customer-focused solutions, offering everything from high-volume, cost-effective staffing to specialized niche roles, while maintaining best-in-class service. Our employees bring expertise across technical and corporate functions, supporting international contracts in over five countries. We invite you to explore opportunities within our distinguished global talent network.

WECTEC Staffing Services offers competitive pay to all of our employees. Additionally, most positions qualify for benefits including the following:

• Comprehensive Health and Income Protection Benefits
• 401(k) Savings Plan
• Paid Vacations for Qualifying Positions

We are committed to transparency and equity in all our people practices. The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be $32/hour to $54/hour.