Project Coordinator: PM Support, Scheduling & Docs

Westwood Professional Services; Midlothian (VA); On-site; USD 28,000 - 39,000; Full time

Job summary

Westwood Professional Services, Inc. is seeking a Project Coordinator to support PM teams with budgets, schedules, deliverables, and documentation. The role emphasizes data integrity, meeting coordination, and effective follow-up to ensure project success.

The PC will work with various internal stakeholders to maintain project schedules, assist with invoicing, and help navigate licensure and regulatory requirements. A notary license is mandatory, with a valid driver’s license required.

Qualifications

• High school diploma or GED is required or equivalent experience.
• Bachelor’s degree preferredbut not required; relevant experience considered.
• Experience in a professional services environment is advantageous.
• Excellent written and verbal communication skills are essential.

Responsibilities

• Collaborate with corporate services, market leaders, service leaders, and PMs to support contracts, branding, and prequalification for pursuits.
• Coordinate with the division Administrative Coordinator to implement standardized project support procedures.
• Assist the production of proposals and review for formatting, branding, consistency, and grammar.
• Provide support to PMs, SLs, and MLs during meetings, calls, and documentation with timely follow-up.
• Prepare reports to support project management and attend client development meetings as needed.
• Manage invoicing documents and data in Deltek Vantagepoint to ensure accurate tracking.

Skills

Notary license

Driver's license

Attention to detail

Excellent communication

Organizational skills

Multi-tasking

Client engagement

Land development knowledge

Governing agency processes

Ability to work under pressure

Education

High school diploma or GED, degree preferred

Bachelor’s degree preferred

Tools

Deltek Vantagepoint

Microsoft Office Suite

Job description

Westwood Professional Services, Inc. is seeking a Project Coordinator to support PM teams with budgets, schedules, deliverables, and documentation. The role emphasizes data integrity, meeting coordination, and effective follow-up to ensure project success.

The PC will work with various internal stakeholders to maintain project schedules, assist with invoicing, and help navigate licensure and regulatory requirements. A notary license is mandatory, with a valid driver’s license required.