Project Coordinator

Commonwealth Associates, Inc.; Florida; In loco; USD 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

Commonwealth Associates, Inc. in Florida is seeking a Project Coordinator to support project teams with schedules, budgets, and day-to-day administrative tasks. This role ensures smooth daily operations within the department and coordinates proposal preparation and client communications.

You will arrange meetings, prepare agendas, record and distribute notes, and monitor project hours and expenditures. Proficiency with Word, Excel and PowerPoint will be used to create reports and maintain

Competenze

• Experience coordinating projects and schedules.
• Ability to gather and organize data for reports.
• Strong administrative and document management skills.

Mansioni

• Coordinates proposal preparation and collects data for centralized storage.
• Plans project update meetings, creates agendas, records and distributes notes.
• Uses scheduling and control tools to monitor plans, hours, budgets and expenditures.
• Prepares reports and forms for Project Manager review.
• Assists in Change Order development and monitors through client sign-off.
• Provides initial, line-item review for expenses and time.
• Maintains project files and supports department operations.
• Arranges travel for team members and processes expense reports.

Conoscenze

Project coordination

Meeting scheduling

Budget monitoring

Administrative support

Documentation

Strumenti

MS Word

MS Excel

PowerPoint

Descrizione del lavoro

The Project Coordinator works closely with the project teams to coordinate tasks, such as schedules and budgets. The Project Coordinator will also support the assigned team/department with administrative duties. This position ensures a smooth day-to-day operation of their department.
Job Responsibilities

• Coordinates proposal preparation. Gathers data and documents to a centralized location.
• Coordinates with internal team and clients to plan project update meetings - arranges meetings, creates agenda, records and distributes notes.
• Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures.
• Prepares reports and forms for Project Manager review.
• Assists in Change Order development and monitors through client sign-off.
• Provides initial, line item review for expenses and time.

Assists in preparing construction packages.
Maintains project files.
Provides administrative support for department operations.

• Prepares travel arrangements for professionals within assigned team and process expense reports for high volume travel professionals.
• Creates, edits and maintains department and project documentation including, but not limited to, Word documents, spreadsheets, presentations and proposals.
• Prepares purchase requisitions for review and approval by management.
• Assists in the preparation of regularly scheduled reports.
• Assists with PE license applications and renewals.