Project Coordinator: Scheduling, Documentation & Data

Westwood Professional Services, Inc.; Virginia, Northern (MN, KY); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Westwood Professional Services, Inc. is seeking a Project Coordinator to support PM teams by tracking budgets and schedules, managing deliverables, and coordinating client and agency meetings.

You will help maintain data integrity and document management while assisting with proposals and invoicing processes. Requirements include collaboration across divisions, strong written communication, and a valid driver’s license with notary licensure.

Qualifications

• A high school diploma, GED, or bachelor’s degree preferred; equivalent professional experience will be considered.
• Prior experience in a professional services environment is advantageous.
• Excellent written communication skills are essential.
• Ability to manage multiple projects with minimal supervision.

Responsibilities

• Collaborate with corporate services, MLs, SLs, PMs to facilitate contract management, branded materials, and prequalification processes for project pursuits.
• Support production of proposals, ensuring alignment with directives from PMs/SLs/MLs and review for formatting, branding, and grammar.
• Provide comprehensive support during meetings and documentation processes with effective follow-up.
• Prepare reports to support project management and decision making as needed.
• Maintain precise data management in Deltek Vantagepoint for project setup, tracking, and reporting.
• Assist with licensure processes and ensuring compliance with state regulations.
• Develop and maintain detailed project schedules to ensure timely execution.
• Submit and monitor applications through reviewing agencies for compliance and approval.

Skills

Project coordination

Budget tracking

Schedule management

Client communication

Attention to detail

Notary license

Education

High school diploma or higher

Tools

Deltek Vantagepoint

Microsoft Office

Job description

Westwood Professional Services, Inc. is seeking a Project Coordinator to support PM teams by tracking budgets and schedules, managing deliverables, and coordinating client and agency meetings.

You will help maintain data integrity and document management while assisting with proposals and invoicing processes. Requirements include collaboration across divisions, strong written communication, and a valid driver’s license with notary licensure.