Project Coordinator - Packaging

Williams-Sonoma, Inc.; San Francisco, California, Jacksonville (CA, MO, FL); On-site; USD 70,000 - 75,000; Full time

Job summary

An established industry player is seeking a dynamic Project Coordinator to join their creative packaging team. This role involves collaborating with cross-functional teams and vendors to ensure packaging excellence across diverse product lines. You'll thrive in a fast-paced environment, leveraging your organizational skills and project management tools like Asana to streamline workflows and enhance communication. If you are passionate about creative branding and possess a keen eye for detail, this opportunity offers a chance to make a meaningful impact in a vibrant team dedicated to innovation and quality.

Qualifications

• 3-5 years of project coordination experience required.
• Familiarity with project management tools, preferably Asana.
• Strong communication and organization skills are essential.

Responsibilities

• Coordinate packaging projects and maintain brand standards.
• Use Asana for project tracking and workflow optimization.
• Communicate concise updates to stakeholders and manage vendor relations.

Skills

Project Coordination

Asana

Communication Skills

Time Management

Problem-Solving

Education

BA/BS in a related field

Tools

Asana

Trello

Monday.com

Adobe Illustrator

Mac OS

MS Office

Outlook

Flex PLM

ZiFlow

Proof HQ

FileMaker Pro

Job description

About the Brand Packaging Team

The Pottery Barn brand packaging team is a small, tenured creative group dedicated to enhancing our products and packaging through elevated branding. As the Project Coordinator, you'll collaborate with cross-functional teams, communicate with overseas vendors, and ensure brand guidelines and milestones are upheld across multiple product categories. We seek a highly organized communicator who thrives in fast-paced, collaborative environments and is passionate about supporting a creative team.

Overview of the Project Coordinator Role

Reporting to the Senior Project Manager, you will support packaging projects for our diverse product lines. By coordinating information from Merchandising, Design, Product Information. Quality Assurance, Sourcing, Visual Merchandising, vendors, and printers, you'll ensure our packaging meets brand standards and stays on schedule. A background with solid project coordination experience, is essential. We encourage candidates with advanced Asana capabilities or similar experience in tools like Trello or Monday.com to apply. Familiarity with recognized methodologies (e.g., Waterfall, Critical Path, Kanban) is a plus. Concise, purposeful communication is key-enabling quick progress without unnecessary back-and-forth.

Responsibilities

• Project Intake & Validation - Gather and verify seasonal packaging needs before handing them off to designers and production artists.


• Vendor & Global Liaison - Partner with overseas offices and vendors to maintain brand consistency and timely delivery.


• Project Tracking - Use Asana to develop clear automated workflows, prioritize tasks, coordinate proofing, finalize deliverables, and oversee more than 500+ product SKUs each season.


• Workflow Optimization - Improve processes across multiple product lines, ensuring transparency around responsibilities and deadlines.


• Progress Reporting - Communicate concise status updates to keep all stakeholders informed.


• Issue Escalation - Identify timeline or budget concerns and promptly escalate them to the Senior Project Manager.


• Compliance & Accuracy - Confirm each packaging project meets regulatory standards; review proofs and packaging assembly prior to final approval.


• Translation & Localization - Manage translation vendor for localized packaging, supporting international store requirements.


• Physical Requirements - Occasionally lift objects up to 50 pounds.


• On-Site Work - Work onsite full-time in San Francisco, per Company guidelines.

Qualifications

• 3-5 years of project coordination experience.


• Project Management Tools - Familiarity with PM software-Preferably Asana.


• Methodologies - Awareness of or experience with Waterfall, Critical Path, or Kanban workflows.


• Print & Packaging - Packaging-related experience is a plus.


• Communication Skills - Able to deliver essential updates clearly, without over-communicating.


• Organization & Detail - Must be a self-starter with keen analytical and problem-solving abilities.


• Time Management - Adept at setting priorities and navigating multiple changing demands.


• Education - BA/BS in a related field from an accredited institution preferred.


• Additional Skills - Mac OS, MS Office, Outlook, Adobe Illustrator; knowledge of Flex PLM, ZiFlow, Proof HQ, and FileMaker Pro is beneficial.

The expected starting pay range for this position is $70,000-$75,000. Applicable pay ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. In addition to competitive pay, compensation may include a variety of other components like benefits, paid time off, merit, and bonus opportunities.