Project Coordinator – Packaging

Localizationacademy; Sonoma (CA); On-site; USD 70,000 - 75,000; Full time

Job summary

A forward-thinking company is seeking a Project Coordinator to enhance its brand packaging efforts. In this dynamic role, you will collaborate with cross-functional teams and manage vendor relationships to ensure timely delivery and adherence to brand guidelines. Your organizational skills and project management expertise will be crucial in overseeing multiple product lines and optimizing workflows. This is an exciting opportunity to support a creative team in a fast-paced environment, where your contributions will directly impact product presentation and brand integrity. If you thrive in collaborative settings and have a passion for project coordination, this role is perfect for you.

Qualifications

• 3-5 years of project coordination experience required.
• Familiarity with project management tools like Asana is essential.
• Excellent communication and organizational skills are a must.

Responsibilities

• Gather and verify seasonal packaging needs for designers.
• Partner with vendors to maintain brand consistency.
• Use Asana to track project progress and workflows.

Skills

Project Coordination

Asana

Communication Skills

Time Management

Analytical Skills

Problem-Solving

Education

BA/BS in a related field

Tools

Trello

Monday.com

Adobe Illustrator

MS Office

Flex PLM

ZiFlow

Proof HQ

FileMaker Pro

Job description

Job Description

About the Brand Packaging Team

The Pottery Barn brand packaging team is a small, experienced creative group dedicated to enhancing our products and packaging through elevated branding. As the Project Coordinator, you will collaborate with cross-functional teams, communicate with overseas vendors, and ensure brand guidelines and milestones are upheld across multiple product categories. We seek a highly organized communicator who thrives in fast-paced, collaborative environments and is passionate about supporting a creative team.

Overview of the Project Coordinator Role

Reporting to the Senior Project Manager, you will support packaging projects for our diverse product lines. By coordinating information from Merchandising, Design, Product Information, Quality Assurance, Sourcing, Visual Merchandising, vendors, and printers, you will ensure our packaging meets brand standards and stays on schedule. A background with solid project coordination experience is essential. We encourage candidates with advanced Asana capabilities or similar experience in tools like Trello or Monday.com to apply. Familiarity with recognized methodologies (e.g., Waterfall, Critical Path, Kanban) is a plus. Concise, purposeful communication is key—enabling quick progress without unnecessary back-and-forth.

Responsibilities

1. Project Intake & Validation – Gather and verify seasonal packaging needs before handing them off to designers and production artists.
2. Vendor & Global Liaison – Partner with overseas offices and vendors to maintain brand consistency and timely delivery.
3. Project Tracking – Use Asana to develop clear automated workflows, prioritize tasks, coordinate proofing, finalize deliverables, and oversee more than 500+ product SKUs each season.
4. Workflow Optimization – Improve processes across multiple product lines, ensuring transparency around responsibilities and deadlines.
5. Progress Reporting – Communicate concise status updates to keep all stakeholders informed.
6. Issue Escalation – Identify timeline or budget concerns and promptly escalate them to the Senior Project Manager.
7. Compliance & Accuracy – Confirm each packaging project meets regulatory standards; review proofs and packaging assembly prior to final approval.
8. Translation & Localization – Manage translation vendors for localized packaging, supporting international store requirements.
9. Physical Requirements – Occasionally lift objects up to 50 pounds.
10. On-Site Work – Work onsite full-time in San Francisco, per company guidelines.

Qualifications

1. 3-5 years of project coordination experience.
2. Familiarity with project management tools—preferably Asana, Trello, or Monday.com.
3. Awareness of or experience with methodologies such as Waterfall, Critical Path, or Kanban workflows.
4. Packaging-related experience is a plus.
5. Excellent communication skills—able to deliver updates clearly and concisely.
6. Strong organizational and detail-oriented skills; self-starter with analytical and problem-solving abilities.
7. Effective time management, with the ability to prioritize and adapt to changing demands.
8. BA/BS in a related field from an accredited institution is preferred.
9. Additional skills such as Mac OS, MS Office, Outlook, Adobe Illustrator, and knowledge of Flex PLM, ZiFlow, Proof HQ, and FileMaker Pro are beneficial.

The starting pay range for this position is $70,000-$75,000, with actual compensation based on experience and other factors. Benefits, paid time off, merit, and bonus opportunities may also be included.

About Us

Founded in 1956, Williams-Sonoma, Inc. is a premier specialty retailer of high-quality products for the kitchen and home in the United States. Our brands include Williams Sonoma, Williams Sonoma Home, Pottery Barn, Pottery Barn Kids, Pottery Barn Teen, Rejuvenation, West Elm, Mark & Graham, Outward, and GreenRow. We are committed to high-quality products, functional design, outstanding customer service, and community engagement. Supported by state-of-the-art technology and talented teams, we continue to innovate and grow.