Project Coordinator: Own Schedules & Closeouts

Unió Digital; Tucson (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

Unió Digital is seeking a Project Coordinator to keep cabling, security, and IT projects moving day to day. You will schedule technicians and subcontractors, chase materials, and keep schedules and project records accurate in the Unió App and HaloPSA.

You report to the Project Manager and work across every active job, preparing closeout packages and helping the team manage a full project lifecycle from initiation to closeout.

Qualifications

• 1+ years coordinating projects, scheduling, dispatch, or similar with many moving parts.
• Exceptional organization and follow-through; you notice delays before they happen.
• Comfortable using project or ticketing software and entering precise data.
• Clear, professional written and verbal communication with clients, field techs, and vendors.
• Genuine interest in growing into project management; formal PM training is welcome but not required.
• Eligible to work in the U.S.; based in or relocating to Tucson, AZ.

Responsibilities

• Schedule technicians and subcontractors against active projects and keep the schedule accurate as jobs move.
• Track materials and deliveries with procurement so crews aren’t waiting on parts.
• Keep project records, schedules, and cost/resource data accurate in the Unió App and HaloPSA.
• Chase details that stall a job: permits, site access, missing information, and unanswered questions.
• Prepare and distribute project documentation, and assemble closeout packages including as-builts, test reports, and checklists.
• Keep clients, technicians, and vendors informed on scheduling and logistics.
• Support the Project Manager in kickoffs, progress reviews, and closeout walkthroughs, and capture actions.
• Flag slipping dates, budget surprises, and blockers early.

Skills

Scheduling

Documentation

Communication

Organization

Project coordination

Tools

Unió App

HaloPSA

Job description

Unió Digital is seeking a Project Coordinator to keep cabling, security, and IT projects moving day to day. You will schedule technicians and subcontractors, chase materials, and keep schedules and project records accurate in the Unió App and HaloPSA.

You report to the Project Manager and work across every active job, preparing closeout packages and helping the team manage a full project lifecycle from initiation to closeout.