Scheduling Coordinator

Damotech; Chicago (IL); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Health Insurance

401(k)

Unparalleled training and career dev

Job summary

Damotech in Lockport, IL is seeking a Scheduling Coordinator to coordinate installation schedules, equipment logistics, and project administration to ensure timely, efficient project completion. This role collaborates with customers, installers, project managers, and internal teams, coordinating from scheduling through invoicing.

You will work on-site, using ClickUp and other company systems to track progress, resolve conflicts, and maintain accurate records.

Qualifications

• 1 to 3 years of experience in project coordination.
• Bilingual English and Spanish.
• Eligible to work in the United States.
• Ability to work on-site.

Responsibilities

• Coordinate and maintain installation schedules, ensuring projects are planned efficiently and resources are available when needed.
• Communicate with customers, installers, project managers, and internal teams to confirm installation dates, provide updates, and resolve scheduling conflicts.
• Coordinate equipment, materials, and logistics for installation projects, including shipments, deliveries, inventory tracking, and returns.
• Monitor project progress and proactively address scheduling, equipment, material, or operational issues to help keep projects on track.
• Arrange corrective work, return visits, and additional material deliveries when required to ensure customer requirements are met.
• Maintain accurate project, scheduling, equipment, and documentation records in ClickUp and other company systems.
• Support project closeout and invoicing by collecting required documentation, reviewing project information, and ensuring completed projects are ready for billing.

Skills

Project coordination

Bilingual English/Spanish

On-site work

ClickUp

Tools

ClickUp

Job description

The Scheduling Coordinator is responsible for coordinating installation schedules, equipment logistics, and project administration to ensure projects are completed efficiently and on time. This role works closely with customers, installers, project managers, and internal teams to support successful project execution from scheduling through invoicing.

This role is based in Lockport, IL.

WHAT YOU WILL ACCOMPLISH

• Coordinate and maintain installation schedules, ensuring projects are planned efficiently and resources are available when needed.
• Communicate with customers, installers, project managers, and internal teams to confirm installation dates, provide updates, and resolve scheduling conflicts.
• Coordinate equipment, materials, and logistics for installation projects, including shipments, deliveries, inventory tracking, and returns.
• Monitor project progress and proactively address scheduling, equipment, material, or operational issues to help keep projects on track.
• Arrange corrective work, return visits, and additional material deliveries when required to ensure customer requirements are met.
• Maintain accurate project, scheduling, equipment, and documentation records in ClickUp and other company systems.
• Support project closeout and invoicing by collecting required documentation, reviewing project information, and ensuring completed projects are ready for billing.

YOU BRING WITH YOU

• 1 to 3 years of experience in project coordination
• Bilingual (English and Spanish)
• Eligible to work in the United States.
• Ability to work on-site.
• Competitive compensation (25$-28$/hour)
• Unparalleled training and career development opportunities
• A corporate culture based on collaboration, dedication, innovation, efficiency, and happiness at work
• Health Insurance
• 401(k)