Project Coordinator: Operations & Bid Support

Acco Engineered Systems; Pasadena (CA); On-site; USD 37,000 - 45,000; Full time

Job summary

Acco Engineered Systems seeks a Project Coordinator to deliver high-level administrative and operational support to the business unit. You will be the main contact for internal and external stakeholders on administrative matters and assist Sales and Project Managers with targeted project tasks.

You will provide cross-functional backup to other regional offices, coordinate meetings, onboarding, bid materials, and reporting, and help ensure timely, accurate delivery through strong organizational

Qualifications

• High School diploma or equivalent.
• 2+ years' experience with MS Office applications including Word, Excel, and PowerPoint; MS Project.
• 1+ years' experience with desktop publishing software.
• Associate degree or higher (preferred).
• Experience with Adobe InDesign, Acrobat, Bluebeam, Photoshop, Illustrator (preferred).
• General knowledge of construction or service business (preferred).

Responsibilities

• Plan and execute department meetings, sales conferences, and vendor presentations.
• Document and distribute meeting minutes and recap emails.
• Coordinate onboarding for new hires with HR.
• Facilitate IT provisioning and setup for new hires.
• Monitor lead-generation platforms for bid opportunities.
• Prepare prequalification packages and RFP responses.
• Generate and distribute financial and accounting reports.
• Manage corporate event ticket allocations for the Construction Group.

Skills

Interpersonal skills

Verbal and written communication

Organizational skills

Customer service

Attention to detail

Teamwork

Education

High School diploma or equivalent

Associate degree or higher

Tools

MS Office Suite

MS Project

Desktop publishing

Adobe InDesign

Acrobat

Bluebeam

Photoshop

Illustrator

Job description

Acco Engineered Systems seeks a Project Coordinator to deliver high-level administrative and operational support to the business unit. You will be the main contact for internal and external stakeholders on administrative matters and assist Sales and Project Managers with targeted project tasks.

You will provide cross-functional backup to other regional offices, coordinate meetings, onboarding, bid materials, and reporting, and help ensure timely, accurate delivery through strong organizational