Project Coordinator (Non-IT)

Aquent; Beaverton (OR); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with company match

Paid sick leave

Job summary

Aquent is seeking a Project Coordinator to cover a 3-month leave on a high-visibility initiative. Onsite at the client’s corporate campus with a 4/1 hybrid schedule; some Fridays onsite may be required.

You’ll join a tight team of about seven and keep schedules, documentation, and communication flowing. You will coordinate project schedules, manage data in Airtable, support meeting logistics and notes, track action items, and liaise with a cross-functional team.

Qualifications

• 5+ years in a program, project or operations coordinator role.
• Proven experience with schedule coordination and meeting deadlines.
• Strong Microsoft Office skills (Excel, Word, Outlook).
• Hands-on Airtable experience and good written/verbal communication.

Responsibilities

• Coordinate project schedules and keep deliverables on deadline.
• Manage and maintain project data and documentation in Airtable.
• Support meeting logistics, notes, and follow-ups for the core team.
• Track action items and flag risks before blockers arise.

Skills

Schedule coordination

Deadline management

Microsoft Excel

Microsoft Word

Microsoft Outlook

Communication

Organizational skills

Airtable

Education

Bachelor's degree preferred

Tools

Airtable

Miro

Job description

About the Role

A global retail and consumer brand is looking for a Project Coordinator to cover a leave of absence on a high-visibility initiative. The work centers on transforming how the company develops product and manages the data tied to it. You’ll sit on a tight team of about seven and keep schedules, documentation, and communication moving.

Location & Schedule

Onsite at the client’s corporate campus. 4/1 hybrid schedule. Some Fridays onsite may be required based on business needs.

Duration

Approximately 3 months from start date. Leave coverage.

What You’ll Do

• Coordinate project schedules and keep deliverables on deadline
• Manage and maintain project data and documentation in Airtable
• Support meeting logistics, notes, and follow-ups for the core team
• Track action items and flag risks before they become blockers
• Partner across a cross-functional team of roughly six others
• Anticipate team needs and move on them without being asked

Must-Have Qualifications

• 5+ years in a program coordinator, project coordinator, or operations coordinator role
• Proven experience with schedule coordination and hitting deadlines
• Strong Microsoft Suite skills (Excel, Word, Outlook)
• Hands-on Airtable experience
• Excellent written and verbal communication
• Strong organizational skills and a proactive working style

Nice to Have

• Solid understanding of data entry and data hygiene
• Experience with Miro
• Cursor expertise
• Familiarity with AI tools and how to use them to work more efficiently
• Bachelor’s degree preferred, not required
• Project management certification (PMP, CAPM, or similar) is a plus, not required

Benefits

Aquent offers eligible talent access to medical, dental, and vision coverage, 401(k) with company match, paid sick leave where applicable, and more. Details at aquent.com/find-work/talent-benefits.