Project Coordinator – NA

Synoptek; United States; Hybrid; USD 42,000 - 60,000; Full time

Job summary

Synoptek is seeking a Project Coordinator to organize project activities, maintain plans, and track timelines. You will provide administrative support to project teams and client engagements, ensuring clear communication across stakeholders and timely reporting.

You'll schedule cross-functional meetings, manage project documentation, and help identify delays or risks to escalate to IT Management, contributing to smooth project delivery in a fast-paced IT environment.

Responsibilities

• Prepare and maintain project plans, task lists, timelines, and status reports.
• Track project progress and prepare periodic reports for client executives and project stakeholders.
• Coordinate communication between project teams, departments, and external vendors.
• Schedule cross-functional meetings and support collaboration across project teams.
• Maintain project-related documentation, including contracts, invoices, and payment records.
• Monitor project activities and identify potential delays or risks and elevate them to IT Management.
• Support project teams with day-to-day coordination and administrative activities.
• Assist in coordinating project activities and communicating technical requirements and solution options as needed.

Job description

At Synoptek, we think globally and act locally. As the world's first Managed Experience Provider (MxP™), Synoptek provides world-class strategic IT leadership and hyper-efficient IT operational support, enabling our global client base to grow and transform their businesses. We are excited to have experienced continuous growth and, in keeping with that momentum, we are seeking to add talent to our team. When you partner with Synoptek, you engage with an ever-growing, ever-evolving IT organization that provides a high-caliber team, drives growth, and delivers clarity. This is an exciting opportunity for you to be a part of this journey!!

The Project Coordinator is responsible for coordinating project activities, maintaining project plans and documentation, tracking project timelines and progress, and providing administrative support to project teams and client engagements. The role facilitates communication across project stakeholders, supports project reporting and meetings, and helps identify and extend potential project delays or risks.

Roles and Responsibilities

• Prepare and maintain project plans, task lists, timelines, and status reports.
• Track project progress and prepare periodic reports for client executives and project stakeholders.
• Coordinate communication between project teams, departments, and external vendors.
• Schedule cross-functional meetings and support collaboration across project teams.
• Maintain project-related documentation, including contracts, invoices, and payment records.
• Monitor project activities and identify potential delays or risks and elevate them to IT Management.
• Support project teams with day-to-day coordination and administrative activities.
• Assist in coordinating project activities and communicating technical requirements and solution options as needed.

FLSA: Exempt

EEO Statement:

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, marital status, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.