Project Coordinator - Mansfield

Ameritech Facility Services LLC; Mansfield (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Ameritech Facility Services LLC in Mansfield, TX seeks a detail-oriented Project Coordinator to support 2-4 Project Managers and the General Manager by maintaining schedules, documenting progress, and coordinating subcontractors.

You will manage project paperwork, communicate updates to field teams, generate reports, and help keep projects on time and within scope. Proficiency with Microsoft Office and Smartsheet is preferred; ability to work onsite is required.

Qualifications

• 18 years of age or older.
• Must be able to pass a drug test.
• Must be able to pass a background check.

Responsibilities

• Enter new projects into the Project Management System.
• Communicate project schedules, requirements, and updates to field teams.
• Receive, track, organize, and maintain project paperwork across company systems.
• Coordinate subcontractors by scheduling work, requesting required documentation, and ensuring all subcontractor requirements are completed and properly filed.
• Order and coordinate delivery of project materials.
• Communicate with field teams regarding daily and weekly project paperwork.
• Review, analyze, and follow up on daily project reports.
• Assist Project Managers with proactively identifying upcoming risks, project timeline delays, contractor issues, field team issues, and financial concerns.
• Assist with obtaining and maintaining all required project documentation.
• Assist with obtaining project permits and coordinating required documentation.
• Meet with managers weekly to review project status, identify outstanding items, and help keep projects moving forward.
• Assist with the overall coordination and ownership of assigned projects.
• Generate project reports and dashboards.
• Participate in project conference calls and meetings.
• Answer project-related questions from technicians, subcontractors, and clients.
• Provide professional and responsive customer service.
• Perform other duties as assigned.

Skills

Onsite work

Microsoft Office

Smartsheet

Google Docs

Organization

Time management

Communication

Initiative

Teamwork

Tools

Smartsheet

Microsoft Office

Job description

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The Project Coordinator reports to the Operations Manager and provides administrative and coordination support to approximately 2-4 Project Managers and the General Manager to ensure projects are completed accurately, efficiently, and on schedule. The Project Coordinator should be highly organized, capable of managing multiple priorities, able to meet deadlines under pressure, and possess a strong work ethic.

Job Responsibilities/Essential Functions:

• Enter new projects into the Project Management System.
• Communicate project schedules, requirements, and updates to field teams.
• Receive, track, organize, and maintain project paperwork across company systems.
• Coordinate subcontractors by scheduling work, requesting required documentation, and ensuring all subcontractor requirements are completed and properly filed.
• Order and coordinate delivery of project materials.
• Communicate with field teams regarding daily and weekly project paperwork.
• Review, analyze, and follow up on daily project reports.
• Assist Project Managers with proactively identifying upcoming risks, project timeline delays, contractor issues, field team issues, and financial concerns.
• Assist with obtaining and maintaining all required project documentation.
• Assist with obtaining project permits and coordinating required documentation.
• Meet with managers weekly to review project status, identify outstanding items, and help keep projects moving forward.
• Assist with the overall coordination and ownership of assigned projects.
• Generate project reports and dashboards.
• Participate in project conference calls and meetings.
• Answer project-related questions from technicians, subcontractors, and clients.
• Provide professional and responsive customer service.
• Perform other duties as assigned.

Required Knowledge, Skills, and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty effectively. The requirements below are representative, but not all-inclusive, of the knowledge, skills, and abilities required for the position.

• Commitment to a consistent onsite work schedule.
• Construction knowledge preferred, but willing to train the right candidate.
• Experience with Microsoft Office Suite.
• Experience with Smartsheet preferred but not required.
• Working knowledge of Google Docs and related applications.
• Strong organizational and time-management skills.
• Self-starter who takes initiative and follows through on assignments.
• Smart, analytical, resourceful, and able to deliver results in a timely manner.
• Ability to work effectively with individuals at all levels of the organization.
• Strong written, verbal, and interpersonal communication skills.
• Extremely organized with strong attention to detail.
• Ability to work independently and as part of a team.
• Ability to manage multiple projects and priorities while meeting deadlines.

Minimum Qualifications:

• 18 years of age or older.
• Must be able to pass a drug test.
• Must be able to pass a background check.

Physical Demands:

The physical demands described below are representative of the requirements necessary for an employee to successfully perform the essential functions of this position.

• Regularly required to sit, communicate, and hear.
• Occasionally required to lift and/or move up to 50 pounds.
• Required to use hands to type, handle, or feel objects, tools, and computer controls.
• Specific vision abilities required include close and distance vision.

This list of responsibilities, duties, and physical demands is not all inclusive. Nothing in this job description restricts the Company's right to assign or reassign duties and responsibilities to this position at any time.