Project Coordinator – Mansfield

Ameritech Facility Services; Mansfield (TX); On-site; USD 52,000 - 66,000; Full time

Job summary

Ameritech Facility Services is seeking a Project Coordinator to be onsite in Mansfield, TX, supporting 2–4 Project Managers and the General Manager. You will enter new projects, track schedules, and coordinate field teams and subcontractors to ensure timely, accurate project completion.

The role requires strong organization, ability to manage multiple priorities, and effective communication. Proficiency with Microsoft Office is essential; Smartsheet is a plus.

Qualifications

• Proficient in Microsoft Office Suite.
• Smartsheet experience preferred.
• Strong organizational and time management skills.
• Ability to work with field teams and clients.
• Attention to detail and proactive work style.

Responsibilities

• Enter new projects into the Project Management System.
• Communicate project schedules and updates to field teams.
• Coordinate subcontractors and ensure documentation is filed.
• Order and coordinate delivery of project materials.
• Generate project reports and dashboards.
• Participate in project conferences and meetings.
• Provide professional and responsive customer service.

Skills

Microsoft Office

Smartsheet

Google Docs

Time management

Communication skills

Organizational skills

Team collaboration

Tools

Project Management System

Job description

Title of Job Project Coordinator

Status Non exempt

Reports To Operations Manager

Location Onsite M F Mansfield TX

Summary of Position The Project Coordinator reports to the Operations Manager and provides administrative and coordination support to approximately 2 4 Project Managers and the General Manager to ensure projects are completed accurately efficiently and on schedule The Project Coordinator should be highly organized capable of managing multiple priorities able to meet deadlines under pressure and possess a strong work ethic

Job Responsibilities

Essential Functions

• Enter new projects into the Project Management System
• Communicate project schedules requirements and updates to field teams
• Receive track organize and maintain project paperwork across company systems
• Coordinate subcontractors by scheduling work requesting required documentation and ensuring all subcontractor requirements are completed and properly filed
• Order and coordinate delivery of project materials
• Communicate with field teams regarding daily and weekly project paperwork
• Review analyze and follow up on daily project reports
• Assist Project Managers with proactively identifying upcoming risks project timeline delays contractor issues field team issues and financial concerns
• Assist with obtaining and maintaining all required project documentation
• Assist with obtaining project permits and coordinating required documentation
• Meet with managers weekly to review project status identify outstanding items and help keep projects moving forward
• Assist with the overall coordination and ownership of assigned projects
• Generate project reports and dashboards
• Participate in project conference calls and meetings
• Answer project related questions from technicians subcontractors and clients
• Provide professional and responsive customer service
• Perform other duties as assigned

Required Knowledge, Skills and Abilities

• To perform this job successfully an individual must be able to perform each essential duty effectively The requirements below are representative but not all inclusive of the knowledge skills and abilities required for the position
• Commitment to a consistent onsite work schedule
• Construction knowledge preferred but willing to train the right candidate
• Experience with Microsoft Office Suite
• Experience with Smartsheet preferred but not required
• Working knowledge of Google Docs and related applications
• Strong organizational and time management skills
• Self starter who takes initiative and follows through on assignments
• Smart analytical resourceful and able to deliver results in a timely manner
• Ability to work effectively with individuals at all levels of the organization
• Strong written verbal and interpersonal communication skills
• Extremely organized with strong attention to detail
• Ability to work independently and as part of a team
• Ability to manage multiple projects and priorities while meeting deadlines

Minimum Qualifications

• 18 years of age or older
• Must be able to pass a drug test
• Must be able to pass a background check

Physical Demands

• Regularly required to sit communicate and hear
• Occasionally required to lift andor move up to 50 pounds
• Required to use hands to type handle or feel objects tools and computer controls
• Specific vision abilities required include close and distance vision

This list of responsibilities duties and physical demands is not all inclusive Nothing in this job description restricts the Companys right to assign or reassign duties and responsibilities to this position at any time