Project Coordinator - Mansfield

Ameritech Facility Services, LLC; Mansfield (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Ameritech Facility Services, LLC in Mansfield, TX is seeking a Project Coordinator to provide administrative and coordination support to 2-4 Project Managers and the General Manager, ensuring projects run on time and accurately.

The role requires strong organizational skills, ability to manage multiple priorities, proficiency with MS Office, Smartsheet, and Google Docs, and excellent communication with field teams and clients. This is a non-exempt, onsite, full-time position.

Qualifications

• Experience with MS Office Suite and Smartsheet preferred.
• Strong organizational and time-management abilities are essential.
• Excellent written and verbal communication with internal teams and clients.
• Ability to manage multiple projects with competing priorities.
• Detail-oriented and able to work independently or in a team.

Responsibilities

• Enter new projects into the Project Management System.
• Communicate project schedules and updates to field teams.
• Maintain project paperwork across company systems.
• Coordinate subcontractors and ensure documentation is filed.
• Order and coordinate delivery of project materials.
• Review daily project reports and follow up on issues.
• Assist with identifying risks and schedule delays.
• Generate project reports and dashboards.
• Participate in project meetings and respond to questions from technicians, subcontractors, and clients.

Skills

Time management

Communication skills

Organizational skills

Self-starter

Teamwork

Tools

Microsoft Office

Smartsheet

Google Docs

Job description

Title of Job: Project Coordinator

Status: Non-exempt

Reports To: Operations Manager

Location: Onsite M-F, Mansfield, TX

Summary Of Position

The Project Coordinator reports to the Operations Manager and provides administrative and coordination support to approximately 2-4 Project Managers and the General Manager to ensure projects are completed accurately, efficiently, and on schedule. The Project Coordinator should be highly organized, capable of managing multiple priorities, able to meet deadlines under pressure, and possess a strong work ethic.

Job Responsibilities/Essential Functions

• Enter new projects into the Project Management System.
• Communicate project schedules, requirements, and updates to field teams.
• Receive, track, organize, and maintain project paperwork across company systems.
• Coordinate subcontractors by scheduling work, requesting required documentation, and ensuring all subcontractor requirements are completed and properly filed.
• Order and coordinate delivery of project materials.
• Communicate with field teams regarding daily and weekly project paperwork.
• Review, analyze, and follow up on daily project reports.
• Assist Project Managers with proactively identifying upcoming risks, project timeline delays, contractor issues, field team issues, and financial concerns.
• Assist with obtaining and maintaining all required project documentation.
• Assist with obtaining project permits and coordinating required documentation.
• Meet with managers weekly to review project status, identify outstanding items, and help keep projects moving forward.
• Assist with the overall coordination and ownership of assigned projects.
• Generate project reports and dashboards.
• Participate in project conference calls and meetings.
• Answer project-related questions from technicians, subcontractors, and clients.
• Provide professional and responsive customer service.
• Perform other duties as assigned.

Required Knowledge, Skills, And Abilities

• Commitment to a consistent onsite work schedule.
• Construction knowledge preferred, but willing to train the right candidate.
• Experience with Microsoft Office Suite.
• Experience with Smartsheet preferred but not required.
• Working knowledge of Google Docs and related applications.
• Strong organizational and time-management skills.
• Self-starter who takes initiative and follows through on assignments.
• Smart, analytical, resourceful, and able to deliver results in a timely manner.
• Ability to work effectively with individuals at all levels of the organization.
• Strong written, verbal, and interpersonal communication skills.
• Extremely organized with strong attention to detail.
• Ability to work independently and as part of a team.
• Ability to manage multiple projects and priorities while meeting deadlines.

Minimum Qualifications

• 18 years of age or older.
• Must be able to pass a drug test.
• Must be able to pass a background check.

Physical Demands

• Regularly required to sit, communicate, and hear.
• Occasionally required to lift and/or move up to 50 pounds.
• Required to use hands to type, handle, or feel objects, tools, and computer controls.
• Specific vision abilities required include close and distance vision.

This list of responsibilities, duties, and physical demands is not all-inclusive. Nothing in this job description restricts the Company's right to assign or reassign duties and responsibilities to this position at any time.