Project Coordinator I

ADP, Inc.; Carolina (PR); On-site; USD 60,000 - 85,000; Full time

Job summary

ADP, Inc. is seeking a Project Coordinator I to support project management activities, maintain schedules and budgets, and coordinate tasks across teams to ensure on-time delivery.

You will act as a liaison among stakeholders, document meeting notes, track progress, and help identify risks. The role emphasizes organization, communication, and continuous process improvements to help projects meet objectives.

Qualifications

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Basic understanding of project management principles and methodologies.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Strong organizational and time management skills with attention to detail.
• Effective verbal and written communication skills.
• Focus on site infrastructure, enabling works, shutdown coordination, and external utility integration.

Responsibilities

• Assist in the development and maintenance of project plans, schedules, and budgets.
• Coordinate meetings, prepare agendas, and document meeting minutes to ensure clear communication among stakeholders.
• Track project deliverables and milestones, reporting progress and potential risks to project managers.
• Facilitate communication between cross-functional teams to support collaboration and timely resolution of issues.
• Maintain project documentation, including status reports, change requests, and resource allocation records.

Skills

Project coordination

MS Office proficiency

Organizational skills

Time management

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Project

Primavera

Excel

PowerPoint

Job description

The Project Coordinator plays a crucial role in supporting project management activities to ensure successful project delivery within scope, time, and budget. This position involves coordinating project tasks, facilitating communication among team members, and tracking project progress to identify and resolve issues promptly. The coordinator acts as a liaison between project stakeholders, helping to maintain alignment and transparency throughout the project lifecycle. By managing documentation, schedules, and resources, the Project Coordinator I contributes to the smooth execution of projects and supports continuous improvement efforts. Ultimately, this role is essential for maintaining organization and efficiency in project operations, enabling the team to meet objectives effectively.

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Basic understanding of project management principles and methodologies.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Strong organizational and time management skills with attention to detail.
• Effective verbal and written communication skills.
• Focus on site infrastructure, enabling works, shutdown coordination, and external utility integration.

Preferred Qualifications:

• Experience with project management software such as Microsoft Project, Primavera, etc.
• Certification in project management fundamentals, such as CAPM (Certified Associate in Project Management).
• Previous experience supporting projects in a corporate or technical environment.
• Ability to analyze data and generate reports to support decision-making.
• Familiarity with Agile or Scrum methodologies.

Responsibilities:

• Assist in the development and maintenance of project plans, schedules, and budgets.
• Coordinate meetings, prepare agendas, and document meeting minutes to ensure clear communication among stakeholders.
• Track project deliverables and milestones, reporting progress and potential risks to project managers.
• Facilitate communication between cross-functional teams to support collaboration and timely resolution of issues.
• Maintain project documentation, including status reports, change requests, and resource allocation records.

Skills:

The Project Coordinator utilizes organizational skills daily to manage multiple project components and ensure deadlines are met. Communication skills are essential for coordinating between team members and stakeholders, facilitating clear and effective information exchange. Proficiency with project management tools and software enables the coordinator to track progress, update schedules, and maintain accurate documentation. Analytical skills support the identification of potential risks and the preparation of status reports that inform project decisions. Additionally, adaptability and problem-solving skills help the coordinator respond to changing project needs and contribute to continuous process improvements.