Project Coordinator II

Spectraforce Technologies; Menlo Park (CA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Spectraforce Technologies in Menlo Park, CA is seeking a Temporary Project Coordinator II to support cross-functional teams and help keep project work on schedule. This 12-month hybrid role requires strong organizational skills and effective communication to manage workflows and deliverables.

Responsibilities include coordinating meetings, maintaining plans and RAID logs, producing status updates, and collaborating with stakeholders to ensure governance routines are followed and risks are

Qualifications

• 2+ years of experience in project coordination or related roles.
• Experience supporting multiple stakeholders in fast-paced environments.
• Proficiency with Google Workspace or Microsoft Office.
• Strong written and verbal communication; clear status updates.
• Strong organizational skills and attention to detail.
• Ability to work independently with defined processes.

Responsibilities

• Coordinate project logistics including meetings, agendas, notes, and action-item tracking.
• Maintain project plans, timelines, RAID logs, and documentation.
• Track deliverables across workstreams and follow up for on-time completion.
• Prepare weekly status updates and milestone summaries.
• Support governance routines and escalate risks to project leads.

Skills

Project coordination

Stakeholder management

Google Workspace / MS Office

Written & verbal communication

Organization & documentation

Independent with guidance

Google Suites

Education

Bachelor's degree

Tools

Google Sheets

Microsoft Office

Project trackers

Job description

Job Title: Project Coordinator II

Duration: 12 Months

Location: Menlo Park, CA (Hybrid - 3 days onsite)

Summary

Client is seeking a Temporary Project Coordinator to support cross-functional teams by organizing day-to-day project operations, tracking deliverables, and helping ensure work is completed on schedule. This is a temporary role at Client and is not a full-time position. The Project Coordinator will work under the direction of Client project and/or program leads and will interface with multiple stakeholders to support planning, execution, and reporting activities.

Responsibilities

• Coordinate project logistics, including meeting scheduling, agenda preparation, note-taking, and action-item tracking.
• Maintain project plans, timelines, RAID logs (risks, actions, issues, dependencies), and other project documentation.
• Track deliverables and status across workstreams; follow up with stakeholders to support on-time completion.
• Prepare and distribute project communications (e.g., weekly status updates, decision logs, milestone summaries).
• Support project governance routines (e.g., recurring check-ins, milestone reviews) and elevate risks/issues to the Client project lead as needed.
• Partner with cross-functional teams to support process consistency and documentation hygiene (e.g., templates, trackers, filing).
• Assist with basic reporting and coordination tasks using common productivity tools (e.g., spreadsheets, documents, presentations, project trackers).

Must-Have Skills

1. 2+ years of experience in project coordination, program coordination, operations, or an administrative/project support role.
2. Experience supporting multiple stakeholders and managing competing priorities in a fast-paced environment.
3. Proficiency with common productivity tools (e.g., Google Workspace or Microsoft Office; spreadsheets, docs, and slides).
4. Strong written and verbal communication skills, including experience drafting clear status updates and tracking action items.
5. Strong organizational skills and attention to detail, including ability to maintain accurate trackers and documentation.
6. Ability to work independently with appropriate guidance and to follow defined processes and timelines.
7. Proficiency in Google Suites.

Nice-to-Have Skills

1. Bachelor's degree in similar field.
2. Prior experience in networking and data centers in a technical capacity.
3. Previous experience in big tech.
4. Experience in procurement operations is nice to have.

Years of Overall Experience Required

• 2+ years of experience in project coordination, program coordination, operations, or an administrative/project support role.