Project Coordinator II

Pasco Police Department; Florida; On-site; USD 52,000 - 76,000; Full time

Job summary

Pasco County is seeking a Project Coordinator II to support advanced clerical and accounting tasks, coordinating with planners, engineers and staff. The role covers budgets, asset acquisitions, SOPs and data analytics using Accela.

The position requires experience in budgeting, project coordination and government office procedures, with a Florida driver’s license and strong MS Office skills. A drug-free workplace standard and emergency response duties apply.

Qualifications

• Associate degree with 2 years planning experience, or high school diploma with 4 years' experience.
• Two years' experience in a government or regulatory office.
• Valid Florida driver's license.

Responsibilities

• Assist in preparation and processing of budgets and asset acquisitions.
• Coordinate departmental projects and SOPs; analyze Accela data.
• Prepare BOCC agenda memos and interdepartmental memos.
• Prepare intermediate reports and annual inventory reports.
• Maintain and update department website pages.
• Process final pay requests and project closeouts.
• Coordinate contracts and notices to proceed with Purchasing and Fiscal offices.

Skills

Business English

Basic accounting

Office procedures

Typing

ADA compliance

Microsoft Office

Independent work

Decision making

Education

Associate degree

High school diploma

Tools

Accela

Job description

General Description

JOIN OUR TEAM AS A PROJECT COORDINATOR II

Responsible advanced clerical and accounting work. Duties include individual responsibilities as well as coordinating with a staff of planners, engineers and support staff.

General Description

JOIN OUR TEAM AS A PROJECT COORDINATOR II

Responsible advanced clerical and accounting work. Duties include individual responsibilities as well as coordinating with a staff of planners, engineers and support staff.

Essential Job Functions

• Assists/supports Business Manager, in preparation, processing and administration of annual operating and capital improvement project budgets and asset acquisitions.
• Coordinates departmental and divisional business improvements projects, standard operating procedures, and Accela data analytics.
• Compiles, dictates and prepares Board of County Commissioners (BOCC) agenda and interdepartmental memos associated with Task Orders etc.
• Prepares intermediate reports as required.
• Prepares annual inventory reports as required.
• Manages webpages and coordinates updates to the departmental website.
• Assists in processing of final pay requests, final project costs, and the closing-out of projects outlined in Task Orders.
• Is able to relieve the schedule of the supervisor.
• Coordinates contracts and Notices to Proceed with Business Manager and acts as liaison to the Purchasing Department and Branch Fiscal office.
• Supports Business Manager, Accountant, and Development Application Services with departmental accounting activities as needed.
• Provides application support to customers with Accela inquiries.
• Researches, maintains, and responds to Public Records Requests for the department.
• Assists with citizens inquires and questions at our front reception desk.
• Performs related work as required.

Knowledge, Skills And Abilities

• Knowledge of business English, basic accounting, and office procedures.
• Ability to type, format and proof documents so they are ADA compliant, compose letters and memoranda for senior management and BOCC.
• Ability to research and maintain records, departmental contracts and P.O.s, and independently prepare agenda memos, new hire paperwork documentation, invoices, and reports.
• Ability to make arithmetic calculations with speed and accuracy.
• Strong knowledge of Microsoft Office Suite (Word, Access, Excel, and Powerpoint).
• Ability to work independently with minimal supervision.
• Ability to make decisions in accordance with departmental regulations or policy.

Minimum Requirements

PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication.

EDUCATION, TRAINING AND EXPERIENCE: Associate degree from an accredited college or university and two (2) years' of experience in planning OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years' of experience. Two (2) years' of experience in a governmental or regulatory agency office environment.

In House Candidates: This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida Law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE: Under Section 295.07, F.S., chapter SSA-7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021