Administrative Assistant - Information Technology

Pasco Police Department; Florida; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

DAP

Job summary

Pasco County BOCC seeks an Administrative Assistant - Information Technology to provide high-level clerical support to the CIO and IT department. Responsibilities include payroll processing, travel paperwork, scheduling, and assisting with budget and personnel tasks.

The role requires strong Microsoft Office and Adobe Acrobat skills, along with the ability to manage complex calendars and provide executive-level support.

Qualifications

• Associate degree with 2+ years secretarial experience or high school diploma with 4+ years experience.
• Experience with Microsoft Office and Adobe Acrobat.

Responsibilities

• Act as personal assistant to the CIO, manage payroll duties, schedule department training.
• Prepare travel documents, forms, and correspondence for director's signature.
• Maintain files, calendars, and prepare budget-related materials.
• Assist in interviews, new hire paperwork, and processing related requests.
• Prepare reports, minutes, and assist with department events and purchasing.

Education

Associate degree + 2 years experience

High school diploma + 4 years experience

Tools

Microsoft Office Suite

Adobe Acrobat X Pro

Job description

General Description

JOIN OUR TEAM AS AN ADMINISTRATIVE ASSISTANT - INFORMATION TECHNOLOGY

Responsible and advanced clerical work, which includes administrative responsibility in a major department. Positions allocated to the class differ from positions in the class of Senior Secretary either because of the independent performance of more complex secretarial tasks or because responsibility is involved for the operation of a complex office.

General Description

JOIN OUR TEAM AS AN ADMINISTRATIVE ASSISTANT - INFORMATION TECHNOLOGY

Responsible and advanced clerical work, which includes administrative responsibility in a major department. Positions allocated to the class differ from positions in the class of Senior Secretary either because of the independent performance of more complex secretarial tasks or because responsibility is involved for the operation of a complex office.

Essential Job Functions

Acts as a personal assistant and/or aide to the Chief Information Officer of the Information Technology department. Performs payroll duties for the department and divisions. Schedules all department training. Prepares and processes all department travel documents and submits for payment. Performs duties of an administrative aide nature for the director. Participates in the work of the director such as interviewing office visitors and issuing information regarding the services or operation of the unit. Assists with all vacancies (setting up interviews, performing new hire paperwork, etc.). Acquires appropriate approvals and routes related request forms for processing. Keeps director's calendar and schedules appointments. Advises director of important meetings. Takes minutes of conferences, meetings, and official functions as required. Prepares forms, correspondence or memorandums independently and composes letters for director's signature. Sets up and maintains files. Files letters, reports, and related technical information in the prescribed manner. Assembles information for director's use. Creates reports and collates data utilizing a personal computer. Receives and screens callers. Refers callers to other employees, officials, or departments. Assists and offers direction to other clerical staff as needed. Assists director in the formulation of the budget. Processes purchase orders for the department as needed. Maintains and/or orders supplies for the department. Maintains the IT Organizational chart, IT position reports, personnel reports, departmental vehicle maintenance logs and reports, and assist the CIO with employee recognition (certificates, plaques, etc.). Assists in organizing departmental events. Performs related work as required.

Knowledge, Skills And Abilities

• Knowledge of business English, spelling, and punctuation.
• Knowledge of office practices and procedures.
• Knowledge of the overall functions and operations of the unit to which assigned.
• Ability to prepare documents and compose letters and memoranda.
• Ability to make decisions in accordance with departmental rules, regulations, and policy.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to relieve the schedule of the director.
• Ability to operate a personal computer and utilize the related software programs.
• Knowledge of the County mainframe system.
• Ability to read for comprehension.
• Ability to communicate effectively both orally and in writing.

Minimum Requirements

PHYSICAL SKILLS:

Ability to communicate effectively using Verbal, written and visual communication.

EDUCATION, TRAINING AND EXPERIENCE:

Graduation from an accredited college or university with an Associate degree and two (2) years' experience in secretarial and/or clerical experience including typing experience and the operation of a personal computer OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years of experience. Two (2) years' experience working extensively with Microsoft Office (Excel, Outlook, PowerPoint and Publisher) and Adobe Acrobat X Pro.

In House Employees:

This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS:

Must possess a valid Florida driver's license.

ADA STATEMENT:

A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE:

Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:

All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE:

Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021