Project Coordinator II

Pasco County; Florida; On-site; USD 42,000 - 64,000; Full time

Job summary

Pasco County is seeking a Project Coordinator II to support budgeting, asset acquisitions, and project coordination across a team of planners, engineers, and staff. The role includes preparing agendas, reports, and memos for the Board of County Commissioners (BOCC) and coordinating with the Purchasing Department.

The position requires an associate degree or a high school diploma with substantial governmental experience, and includes responsibilities such as managing contracts, public records

Qualifications

• Associate degree and 2 years planning experience or high school diploma and 4 years government/regulatory office experience.
• Experience budgeting, annual operating and capital improvement projects, and asset acquisitions.
• Proficient with Microsoft Office and ADA-compliant document formatting; strong proofreading skills.

Responsibilities

• Assist in preparing, processing and administering annual operating and capital improvement budgets and asset acquisitions.
• Coordinate with planners, engineers and staff on departmental projects and SOPs.
• Prepare BOCC agenda and interdepartmental memos related to Task Orders.
• Prepare intermediate reports and annual inventory reporting.
• Manage departmental website updates and communications.

Skills

Business English

Basic accounting

Office procedures

Typing & formatting

Arithmetic calculations

Independent work

Records management

Communication

Education

Associate degree

High school diploma or equivalency

Tools

Accela

Microsoft Office (Word, Excel, Access, PowerPoint)

Job description

JOIN OUR TEAM AS A PROJECT COORDINATOR II

Responsible advanced clerical and accounting work. Duties include individual responsibilities as well as coordinating with a staff of planners, engineers and support staff.

• Assists/supports Business Manager, in preparation, processing and administration of annual operating and capital improvement project budgets and asset acquisitions.


• Coordinates departmental and divisional business improvements projects, standard operating procedures, and Accela data analytics.


• Compiles, dictates and prepares Board of County Commissioners (BOCC) agenda and interdepartmental memos associated with Task Orders etc.


• Prepares intermediate reports as required.


• Prepares annual inventory reports as required.


• Manages webpages and coordinates updates to the departmental website.


• Assists in processing of final pay requests, final project costs, and the closing-out of projects outlined in Task Orders.


• Is able to relieve the schedule of the supervisor.


• Coordinates contracts and Notices to Proceed with Business Manager and acts as liaison to the Purchasing Department and Branch Fiscal office.


• Supports Business Manager, Accountant, and Development Application Services with departmental accounting activities as needed.


• Provides application support to customers with Accela inquiries.


• Researches, maintains, and responds to Public Records Requests for the department.


• Assists with citizens inquires and questions at our front reception desk.


• Performs related work as required.

• Knowledge of business English, basic accounting, and office procedures.


• Ability to type, format and proof documents so they are ADA compliant, compose letters and memoranda for senior management and BOCC.


• Ability to research and maintain records, departmental contracts and P.O.s, and independently prepare agenda memos, new hire paperwork documentation, invoices, and reports.


• Ability to make arithmetic calculations with speed and accuracy.


• Strong knowledge of Microsoft Office Suite (Word, Access, Excel, and Powerpoint).


• Ability to work independently with minimal supervision.


• Ability to make decisions in accordance with departmental regulations or policy.

PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication.

EDUCATION, TRAINING AND EXPERIENCE: Associate degree from an accredited college or university and two (2) years' of experience in planning OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years' of experience. Two (2) years' of experience in a governmental or regulatory agency office environment.

In House Candidates: This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida Law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE: Under Section 295.07, F.S., chapter SSA-7 Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021