Project Coordinator for Community Infrastructure & Planning

SSFM International; Honolulu (HI); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off & holidays

401(k) retirement plan

Professional development & wellness

Job summary

SSFM International seeks a detail-driven Project Coordinator to support planning, documentation, and communication across Hawai'i projects. You will help manage schedules, budgets, and client communications while maintaining organized project records in a fast-paced, mission-focused environment.

The role requires 2–4 years of coordination experience, an associate degree in a related field, and proficiency with Microsoft Office.

Qualifications

• 2–4 years of project coordination or administrative support experience.
• Associate's degree in Business Administration, Project Management, or related field preferred.
• Proficiency in Microsoft Office; familiarity with Deltek Vision or CRM tools a plus.
• Strong written and verbal communication; client and team collaboration.
• Keen attention to detail and ability to manage multiple deadlines.
• Proactive problem solving and teamwork; adaptable in dynamic environments.

Responsibilities

• Prepare and submit project documents including RFQs, RFPs, scopes of work, and contract materials.
• Maintain accurate project tracking systems, databases, and filing structures.
• Coordinate schedules, meetings, milestones, and communication with internal teams, clients, and subcontractors.
• Assist with budgeting, billing schedules, and timesheet collection.
• Ensure compliance with documentation and record-keeping standards.
• Prepare reports, presentations, and client-ready materials.
• Respond to routine inquiries and escalate complex issues as needed.
• Support project teams in meeting deadlines and deliverables.
• Maintain professionalism and confidentiality with sensitive information.

Skills

Project coordination

MS Office

Deltek Vision/CRM

Communication

Organization

Problem solving

Teamwork

Adaptability

Education

Associate's degree in business/PM

Tools

Deltek Vision

Job description

SSFM International seeks a detail-driven Project Coordinator to support planning, documentation, and communication across Hawai'i projects. You will help manage schedules, budgets, and client communications while maintaining organized project records in a fast-paced, mission-focused environment.

The role requires 2–4 years of coordination experience, an associate degree in a related field, and proficiency with Microsoft Office.