Project Coordinator

SSFM International; Honolulu (HI); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off & holidays

401(k) retirement plan

Professional development & wellness

Job summary

SSFM International seeks a detail-driven Project Coordinator to support planning, documentation, and communication across Hawai'i projects. You will help manage schedules, budgets, and client communications while maintaining organized project records in a fast-paced, mission-focused environment.

The role requires 2–4 years of coordination experience, an associate degree in a related field, and proficiency with Microsoft Office.

Qualifications

• 2–4 years of project coordination or administrative support experience.
• Associate's degree in Business Administration, Project Management, or related field preferred.
• Proficiency in Microsoft Office; familiarity with Deltek Vision or CRM tools a plus.
• Strong written and verbal communication; client and team collaboration.
• Keen attention to detail and ability to manage multiple deadlines.
• Proactive problem solving and teamwork; adaptable in dynamic environments.

Responsibilities

• Prepare and submit project documents including RFQs, RFPs, scopes of work, and contract materials.
• Maintain accurate project tracking systems, databases, and filing structures.
• Coordinate schedules, meetings, milestones, and communication with internal teams, clients, and subcontractors.
• Assist with budgeting, billing schedules, and timesheet collection.
• Ensure compliance with documentation and record-keeping standards.
• Prepare reports, presentations, and client-ready materials.
• Respond to routine inquiries and escalate complex issues as needed.
• Support project teams in meeting deadlines and deliverables.
• Maintain professionalism and confidentiality with sensitive information.

Skills

Project coordination

MS Office

Deltek Vision/CRM

Communication

Organization

Problem solving

Teamwork

Adaptability

Education

Associate's degree in business/PM

Tools

Deltek Vision

Job description

Project Coordinator

Strategic Services Group (SSG) - Honolulu, HI
Innovate. Adapt. Sustain. Shape Hawai'i's Future.

Salary Range: $58,000 - $65,000 annually, commensurate with experience

SSFM's Strategic Services Group is looking for a detaildriven, proactive Project Coordinator who thrives in a fastpaced, missionfocused environment. If you enjoy bringing clarity to complex projects, keeping teams organized, and supporting work that makes a real impact across Hawai'i, this is your opportunity to join a locally rooted firm that has been shaping island communities for over 65 years.

What You'll Do

You will play an essential role in supporting project planning, documentation, and communication. This includes:

• Preparing and submitting project documents including RFQs, RFPs, scopes of work, and contract materials.
• Maintaining accurate project tracking systems, databases, and filing structures.
• Coordinating schedules, meetings, milestones, and communication with internal teams, clients, and subcontractors.
• Assisting with financial tracking such as budget monitoring, billing schedules, and timesheet collection.
• Ensuring compliance with company standards for documentation and record keeping.
• Preparing reports, presentations, and clientready materials.
• Responding to routine project inquiries and escalating more complex issues when needed.
• Supporting project teams in meeting deadlines, deliverables, and continuous improvement goals.
• Maintaining professionalism and confidentiality with sensitive information.

What You Bring

A candidate who shines in this role brings:

• Experience: 2-4 years in project coordination, administrative support, or similar roles-ideally in engineering, construction, or technical environments.
• Education: Associate's degree in Business Administration, Project Management, or related field preferred.
• Technical Skills: Proficiency in Microsoft Office; familiarity with Deltek Vision or CRM tools a plus.
• Communication: Strong written and verbal skills; confident working with clients and team members.
• Organization: Keen attention to detail and ability to manage multiple deadlines.
• ProblemSolving: Proactive with the ability to identify issues and seek effective solutions.
• Teamwork: Collaborative spirit aligned with SSFM's culture of thoughtful partnership.
• Adaptability: Comfort in dynamic environments where priorities shift quickly.

What We Offer

We provide a benefits package designed to support you today and in your future:

• 100% covered medical, dental, and vision for you and eligible dependents
• Generous paid time off + paid holidays
• Retirement support with 401(k) and company-funded contributions
• Professional development + wellness supportAnniversary bonuses and employee appreciation programs

You'll be joining a company built on strong relationships, thoughtful collaboration, and community impac

Why SSG?

SSG works at the forefront of resilience, infrastructure, planning, and community-focused initiatives. Here, your coordination strengthens mission-driven work that protects, enhances, and sustains Hawai'i's future.

This is more than a coordination role-it's a chance to be part of shaping what comes next for our communities.