Construction Project Coordinator — Scheduling & Documentation

ELCCO Inc.; Kahului (HI); On-site; USD 60,000 - 85,000; Full time

Job summary

ELCCO Inc. is seeking an experienced administrative project coordinator in Hawaii to facilitate communications within the project delivery team and ensure timely deliverables.

You will set up project logs, track submittals, and maintain orderly files for field and support staff. Responsibilities include coordinating permits, inspections, and meetings; following up on overdue deliverables; and supporting the PM with agenda preparation and action-item tracking.

Qualifications

• 4-year engineering degree preferred.
• Strong written and verbal communication skills.
• Minimum 2 years project or office administrative experience.
• Construction environment preferred, but not required.
• Proficient with Microsoft Office; Windows & PDFs.

Responsibilities

• Facilitates prompt communications between all members of the project delivery team and ensures deliverables are delivered within required timeframes.
• Sets up new project logs/files and identifies submittal and field deliverable requirements.
• Compiles, logs, submits, and tracks ELCCO generated or received contract documents (RFIs, PCOs, Submittals, POs, Field Deliverables, Closeout Log).
• Maintains project files so they are readily available to the field and support team.
• Follows up on deliverables to minimize past-due items.
• Compiles and submits project permits and applications; tracks and distributes inspection results.
• Coordinates project inspections, trainings, commissioning, startup and other meetings as required by contract documents.
• Ensures timely material, tools and equipment commitments for installation activities.
• Prepares agenda items for PM meetings and acts as facilitator/minutes/timekeeper when needed.
• Tracks action items and ensures nothing is dropped; supports PM in staying on task.
• Prepares closeout deliverables in advance of project completion.
• Acts as gate keeper for PM and supports operational priorities.

Skills

Strong written and verbal comms

Project coordination

Office administration

Education

4-year engineering degree preferred

Tools

Microsoft Office

Job description

ELCCO Inc. is seeking an experienced administrative project coordinator in Hawaii to facilitate communications within the project delivery team and ensure timely deliverables.

You will set up project logs, track submittals, and maintain orderly files for field and support staff. Responsibilities include coordinating permits, inspections, and meetings; following up on overdue deliverables; and supporting the PM with agenda preparation and action-item tracking.