Project Coordinator — Flexible Schedules & Benefits

Atwellgroup; Atwell (NY); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Generous Paid Time Off

Paid Parental Leave

Flexible work schedules

Tenure Travel Vouchers

401K match

Job summary

Atwell, LLC is seeking a Project Coordinator to support project managers and field teams by ensuring smooth execution from initiation through closeout. This role handles logistics, documentation, procurement, and financial support to keep high-voltage projects running efficiently.

The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment. You will collaborate closely with project managers, field technicians, vendors, and internal

Qualifications

• Prior experience in project coordination, construction administration, or related operations role preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency with Microsoft Office and willingness to learn industry-specific software.
• Excellent communication skills and a proactive approach to problem-solving.
• Ability to work independently and as part of a team in a dynamic environment.
• Pass E-Verify or other government eligibility screening.

Responsibilities

• Manage shipping and receiving of project materials, tools, and equipment.
• Maintain test equipment tracking, including calibrations, assignments, and returns.
• Coordinate rental equipment procurement, ensuring availability and cost-effective sourcing.
• Create, process, and maintain purchase orders for materials, rentals, and services.
• Support project setup and opening, including documentation, job folders, and internal systems.
• Assist with invoicing, ensuring accurate billing and timely submission.
• Provide support for accounts payable and accounts receivable, including coding invoices and tracking payments.
• Oversee time & expense support, ensuring accurate entry, approvals, and compliance with company policies.
• Collaborate closely with project managers, field technicians, vendors, and internal departments to keep projects on schedule.

Skills

Project coordination

Organizational skills

Communication skills

Problem-solving

Team collaboration

Microsoft Office

Tools

Microsoft Office

Job description

Atwell, LLC is seeking a Project Coordinator to support project managers and field teams by ensuring smooth execution from initiation through closeout. This role handles logistics, documentation, procurement, and financial support to keep high-voltage projects running efficiently.

The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment. You will collaborate closely with project managers, field technicians, vendors, and internal