Project Coordinator - Construction Management

Atwellgroup; Atwell (NY); On-site; USD 97,424,000 - 108,886,000; Full time

Benefits offered by this job

Paid Time Off

Parental Leave

Flexible schedules

Tuition Assistance

Student Loan Repayment

401K match

Job summary

Atwell, LLC in the United States seeks a Project Coordinator to support project leaders and teams by coordinating documentation, contracts, change orders, pay applications, and project tracking. You will help keep projects moving efficiently by tracking information, routing documents, following up on open items, and maintaining status across Vision, Procore, Kahua, and other approved systems.

Ideal candidates have 3+ years in project coordination, a related degree, and experience with PM

Qualifications

• Bachelor’s degree preferred in Engineering, Project Management, Business, Real Estate, Land Planning or related field.
• Equivalent experience may be considered in place of a degree.
• 3+ years of relevant experience in project coordination or similar roles.
• Experience with project deadlines, client expectations, contractor docs, consultant coordination, and internal teams preferred.
• Experience with project management systems such as Vision, Procore, Kahua, Concord, Autodesk, or similar platforms preferred.

Responsibilities

• Assist project leaders with setup, coordination, documentation, schedules, budgets, staffing info, milestones, and follow-up.
• Monitor project status by collecting, organizing, analyzing, and summarizing information, open items, action items, and trends.
• Ensure contracts and change orders are sent for signature to contractors, consultants, clients, or other required parties.
• Review pay applications for completeness and accuracy; provide invoice support.
• Create, update, and maintain project information in Vision, Procore, Kahua, Autodesk, Concord, project trackers, and other approved systems.
• Assist with proposal and AWO setup, templates, formatting, routing, and administrative coordination.

Skills

Project coordination

Documentation tracking

Client coordination

Budget tracking

Scheduling

Education

Bachelor's degree in Engineering, Project Management, Business, Real Estate, Land Planning

Tools

Vision

Procore

Kahua

Concord

Autodesk

Job description

Who We Are

Atwell, LLC is a bold leader in the consulting, engineering, and construction services industry, delivering a broad range of creative solutions to clients in the real estate & land development, and energy markets. We have a strong national presence and a diverse, award-winning project portfolio. Atwell is a privately owned company, with 2,000+ passionate team members across 75+ locations and growing!

Atwell, LLC is a proud recipient of the following 2025 awards:

• Ten consecutive years in a row as a “Best Place to Work” by Zweig Group (#11)
• Recognized as #70 in the ENR Top 500 Design Firms, ranked in every region
• Recognized in Crain's “Fast 50” as one of the fastest-growing companies (#14)
• Recognized as the 2025 ENR Design Firm of the year for the southeastern US

Job Description

The Project Coordinator supports project leaders and project teams by coordinating project documentation, contracts, change orders, pay applications, system updates, proposal/AWO setup, and project tracking activities. This role helps meet client needs, support project profitability, maintain organized project records, and promote timely communication among Atwell teams, clients, contractors, consultants, vendors, accounting, and management.

The Project Coordinator will help keep projects moving efficiently by tracking required information, routing documentation, following up on open items, and maintaining current project status across approved systems and trackers. In this role, an employee will be expected to develop and demonstrate proficiency in regards to the essential functions of the job found below.

• Assist project leaders with project setup, coordination, documentation, schedules, budgets, staffing information, milestones, and required follow-up
• Monitor project status by collecting, organizing, analyzing, and summarizing information, open items, action items, and trends
• Ensure contracts and change orders have been sent to contractors, consultants, clients, or other required parties for signature
• Review pay application packages for completeness and accuracy
  • Provide invoice support
• Create, update, and maintain project information in Vision, Procore, Kahua, Autodesk, Concord, project trackers, and other approved systems.
• Assist with proposal and AWO setup, templates, formatting, routing, and administrative coordination.

Qualifications

• Bachelor's degree in Engineering, Project Management, Business, Real Estate, Land Planning, or a related field preferred
• Equivalent experience may be considered in place of a degree
• 3+ years of relevant experience
• Experience working with project deadlines, client expectations, contractor documentation, consultant coordination, and internal project teams preferred
• Experience with project management systems such as Vision, Procore, Kahua, Concord, Autodesk, or similar platforms preferred

Disclaimer

While AI tools may support your application process, this role is built on human talent. Your judgment, experience, and character matter most, so we encourage you to showcase what makes you uniquely you.

Atwell does not accept unsolicited resumes from any 3rd party agencies. No fee will be paid to 3rd parties who submit unsolicited resumes to any Atwell employee. Resumes from approved vendors must be specifically requested by Atwell and approved by the Atwell Talent Acquisition Team.

#LI-SW1

Pay Range

$34 — $38 USD

Atwell Benefits:

To attract and retain the best professionals in the industry, we aim to provide an excellent working environment and a progressive benefits program designed to support your personal and professional needs.

Work/Life:

• Generous Paid Time Off
• Paid Parental Leave
• Flexible work schedules are available for some positions
• Tenure Awards — Travel Vouchers to see the world based on your travel preferences

Compensation:

• Competitive Compensation packages
• Annual bonuses, spot bonuses and peer recognition awards
• 401K match - 1:1 up to 4% of compensation
• Tuition Assistance
• Student Loan Repayment
• Paid Licensing / Certification Fees and Renewals
• Financial Rewards for Obtaining Licensure
• Employee Referrals
• Annual Wellness Reimbursement for anything wellness related (Gym memberships, fitness tracker, home gym equipment, etc.)
• Dependent Care Match

‘Atwell’ness:

• Medical (BC/BS), Dental (Delta), and Vision (VSP)
• Family Planning & IVF Benefits
• Pet Insurance
• Health Savings Account & Flex Spending Account options
• Employer paid LTD, STD, and life insurance
• Metlife Supplemental Benefits covering accident, hospitalization, and critical illness
• Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services