Procurement & Admin Coordinator, Excel-Driven

Ultimate Staffing; Placentia (CA); On-site; USD 34,000 - 37,000; Full time

Job summary

Ultimate Staffing is seeking a Purchasing Coordinator/Admin Assistant in California to join a fast-paced team. You will manage customer data in Excel, obtain purchase orders, and support accounts payable and invoicing workflows to ensure accurate documentation.

Ideal candidates are highly organized, detail-oriented and communicative, with strong Excel skills and the ability to coordinate with internal and external partners to keep operations running smoothly.

Qualifications

• Proven ability to stay organized in a fast-paced environment.
• Strong Excel skills for data entry, reporting and shared spreadsheets.
• Understanding of purchase orders, invoicing workflow and AP processes.
• Excellent problem-solving and communication abilities.

Responsibilities

• Coordinate customer information and PO data in shared Excel sheets.
• Review work orders and pre-invoices for accuracy and discrepancies.
• Process purchase orders and payments via company systems and credit card.
• Provide front desk support and maintain purchase order records.

Skills

Organization

Excel proficiency

Accounts payable

Attention to detail

Communication

Multitasking

Tools

Microsoft Excel

Job description

Ultimate Staffing is seeking a Purchasing Coordinator/Admin Assistant in California to join a fast-paced team. You will manage customer data in Excel, obtain purchase orders, and support accounts payable and invoicing workflows to ensure accurate documentation.

Ideal candidates are highly organized, detail-oriented and communicative, with strong Excel skills and the ability to coordinate with internal and external partners to keep operations running smoothly.