Project Coordinator - Extended Outsourcing

Almac Group; Groton (CT); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical/Vision/Dental

20 days PTO per year

12 holidays

Disability & Life Insurance

401k company contribution

Professional development programs

Job summary

Almac Group is seeking a Project Coordinator – Extended Outsourcing for Groton, CT. This onsite role supports client global clinical supply through transactional and project activities within defined scope, using multiple validated systems and tools.

The position emphasizes documentation, data entry, and coordination with client staff to ensure quality and timely execution of tasks. The ideal candidate brings a high school diploma or equivalent, with additional degree or relevant experience.

Qualifications

• High School Diploma/GED or equivalent work experience.
• Bachelor's with 6+ months customer or community service experience or Associate with 2+ years, or HS/GED with 4+ years.
• Experience working in ERP computer systems.

Responsibilities

• Utilize client tools and systems to provide transactional support.
• Document management of physical and electronic GMP documents.
• Generate reports from multiple systems and manage shared mailbox items.
• Partner with client staff for transactional and project activities within scope.
• Track stock, create Drug Plans and trackers, and support QA reviews.

Skills

Customer service experience

ERP systems experience

Documentation and data entry

Education

High School Diploma/GED

Bachelor's degree

Associate degree

Tools

SharePoint

CSDS

Clementine

GDMS

LIMS

CAIS

Job description

Position:Project Coordinator - Extended Outsourcing

Location: Groton, CT

Job Id:5937

# of Openings:1

Almac Group is currently seeking a Project Coordinator – Extended Outsourcing for our Groton, CT location. The Project Coordinator – Extended Outsourcing supports client global clinical supply as it relates to transactional and project activities within assigned scope of work.

Fully Onsite in the Groton, CT Location

Responsibilities include but are not limited to:

• Utilize client’s tools and systems (e.g. CSDS, Clementine, GDMS, CAIS, LIMS, SharePoint, etc) to provide transactional support
  • Enter/verify information in client’s validated systems
  • Document management of both physical and electronical documents in a GMP environment
  • Generate reports/documents from multiple systems
  • Manage shared mailbox correspondence and action items, as needed
  • Creation of protocol specific document folders and compilation of e-documents
  • Data entry in non-GMP systems, such as SharePoint
• Partner with client staff in functional areas to perform transactional and project activities within assigned scope of work, activities include but are not limited to:
  • Distribution Support (via raising shipments/tracking or assist with tasks such as transfers of material
  • Monitoring of stock and usage to support client programs and protocols, as needed
  • Create and maintain Drug Plans and API trackers, as needed
  • Review and/or approve documentation to ensure quality within a GMP environment
  • Providing training support for department, either in a mentoring or system administrator capacity
  • Printing of supplies/materials/labels used in operations or expiry updates
  • Provide TMF services, where needed
  • Performing quality reviews on documentation in validated Trial Master File system, as required
  • Track and create metrics of events in client quality management system
  • Provide support for audit or inspection requests, as needed
  • If needed, perform blinding verification tasks within sample lab on client site
  • Provide Operations Supervisor or Project Group Manager with job specific Key Performance Indicators (KPIs), as needed
  • Log all billable time against correct program codes and cost centers in time tracking spreadsheet
  • Contribute to SOP revisions, efficiency projects or client initiatives, as needed

Qualifications:

Required Experience / Education:

• High School Diploma/GED and equivalent work experience required
• Bachelor’s with 6+ months customer and/or community service experience or an Associate degree with 2+ years’ work experience or HS / GED with 4+ years’ work experience
• Working in ERP computer systems

Preferred Experience / Education:

• Bachelor's Degree in Science or business-related field preferred
• Knowledge of Pharmaceutical inventory management systems preferred
• Pharmaceutical or clinical supplies industry experience
• Project management experience within a manufacturing environment preferred

What can Almac Group offer you?

• Medical, Vision & Dental benefits from the 1 st of the month following start date
• 20 days PTO per year, accrued monthly following start date
• 12 holidaysper year
• Company paid Long and Short-term disability along with Life Insurance
• 401kcompany contribution
• Professional development programs/ continuous learning opportunities

Almac is an exceptional, award winning, drug development solutions provider at the forefront of the pharmaceutical industry. We are a privately owned organization that has organically grown over 50 years now employing 7,000 highly skilled personnel worldwide.Our US Headquarters is located at Souderton, PA with additional operations scattered around the US and Europe. ‘Partnering to Advance Human Health’ is more than just a tagline – it is our way of life.

Embracing diversity is at the heart of enhancing Almac Group’s unique culture and reflects our fundamental belief that all people deserve equality, inclusivity and the opportunity for advancement. We are committed to cultivating a welcoming, supportive, and inclusive environment for all. Together, we will build on the strength in our diversity and deliver exceptional solutions to advance human health globally.

Almac Group, Inc. is an Equal Opportunity Employer - Minorities/Women/Protected Veterans/Disabled - Proudly embracing diversity in all of its expressions.

Almac provides reasonable accommodations to people with disabilities who need assistance completing the application process. Please email us at [e-mail] to request assistance.