Project Coordinator / Expeditor

MatkinHoover Engineering & Surveying; Boerne (TX); Hybrid; USD 55,000 - 85,000; Full time

Job summary

MatkinHoover Engineering & Surveying seeks a Project Coordinator / Expeditor to manage early phase planning, entitlement, and permitting for commercial real estate developments. You will coordinate with internal teams and external agencies to ensure project feasibility and compliance.

The role requires strong organizational and communication skills, with the ability to navigate multiple jurisdictions and keep project documentation up to date. Some partial remote work options are available.

Qualifications

• Bachelor's degree in Urban Planning, Real Estate Development, Civil Engineering, or related experience preferred.
• Strong written and verbal communication skills.

Responsibilities

• Identify AHJs and manage entitlement and permitting submissions.
• Track progress and ensure regulatory compliance for permits.
• Coordinate with designers, engineers, and governmental agencies on project timelines.

Skills

Land development expertise

Zoning knowledge

Permitting & entitlement

Communication skills

Multijurisdiction management

Organizational skills

Microsoft Office Suite

Bluebeam (PDF markup)

Education

Urban Planning / Real Estate Development / Civil Engineering degree

Tools

Microsoft Office

Scheduling tools

Bluebeam

Job description

Job Title: Project Coordinator / Expeditor
Reports To: Project Manager
Location: Boerne Office or Georgetown Office, Partially Remote Options Available

Type: Full Time

Position Summary

The Project Coordinator / Expeditor (PC&E) is responsible for managing the early-phase planning, entitlement, permitting, and development coordination of commercial real estate projects from site assignment through the start of construction. The role demands a strategic, organized, and communicative individual who can navigate local jurisdictions, develop project documentation, and coordinate with internal and external stakeholders to ensure project feasibility and compliance.

Key Responsibilities

• Entitlement & Permitting
  • Identify and engage with relevant Authorities Having Jurisdiction (AHJs)
  • Prepare and submit entitlement applications and permit packages
  • Track permitting progress and maintain compliance with all regulatory requirements
  • Represent client in AHJ meetings, including planning and zoning and city council public forums.
  • Thorough understanding of public and private processes
• Project Coordination
  • Assist in initial site planning and feasibility review
  • Support the development of project schedules, budgets, and scope documentation
  • Manage project timelines and coordinate with design consultants and technical teams
  • Communicate deliverables with consultants and enforce timelines
  • Identify critical path tasks and processes and coordinate successful completion
• Stakeholder Communication
  • Serve as liaison among real estate managers, engineers, architects, and governmental agencies
  • Lead or participate in pre-development and scoping meetings
  • Report progress, flag risks, identify critical items, and provide recommendations to ensure timely delivery
  • Solicit consultants and engage necessary scopes
  • Schedule AHJ meetings and facilitate comment/concern/requirement resolution
• Research & Documentation
  • Conduct jurisdictional code research and maintain a centralized record of requirements
  • Acquire and review title commitments, surveys, zoning ordinances, and applicable development codes
  • Maintain a comprehensive Master Project Document with clear project details and timelines
  • Maintain weekly project updates with appropriate action items
• Compliance & Due Diligence
  • Review easements, restrictions, and legal encumbrances that may affect development
  • Support traffic, environmental, and utility coordination as part of site feasibility
  • Ensure alignment with planning overlays, access requirements, and development conditions

Required Skills & Qualifications

• Strong understanding of land development, zoning, permitting, and entitlement processes
• Excellent verbal and written communication skills
• Ability to manage multiple jurisdictions and projects concurrently
• Detail-oriented with excellent organizational and documentation skills
• Flexible approach with focus on problem solving
• Proficient in Microsoft Office Suite, scheduling tools, and PDF markup software (e.g., Bluebeam)
• Familiarity with municipal codes, development regulations, and common development practices
• Bachelor’s degree in Urban Planning, Real Estate Development, Civil Engineering, or related experience preferred

Work Environment

This position may require occasional travel to attend site visits or in-person meetings with local jurisdictions. The PC&E must be comfortable navigating virtual and in-person communication environments while maintaining a professional and proactive approach.