Project Coordinator

Raba Kistner, Inc.; El Paso (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

Raba Kistner, Inc. in El Paso, TX is searching for a Project Coordinator who will assist with project proposal preparations and onboarding new team members. Responsibilities include managing documents, coordinating meetings, and supporting project goals.

The ideal candidate should have a High School Diploma or GED and possess strong organization skills, along with advanced Microsoft Office proficiency. A valid driver’s license is required.

Qualifications

• Experience on an active large commercial construction project preferred.
• Valid driver’s license required.
• Quick decision maker under pressure.

Responsibilities

• Assist with project proposal preparation.
• Manage documents and deliverables.
• Coordinate project meetings and schedules.

Skills

Strong organization skills

Advanced skills in Microsoft Office

Ability to manage multiple tasks

Self-starter

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SharePoint

Job description

Project Coordinator – El Paso, TX

Responsibilities

• Assist with project proposal preparation for additional services.
• Assist with onboarding of new project team members.
• Prepare meeting minutes and miscellaneous project correspondence.
• Work with Project Managers to create work plans, manage documents, and manage deliverables.
• Coordinate and manage all preparations for project meetings and event schedules, including managing food and beverage service, meeting locations, and IT/AV needs.
• Coordinate complex calendar management for the project executive team.
• Manage office equipment and maintenance, order supplies.
• Coordinate staff members with work assignments as required.
• Set up and maintain project folders and cloud filing system (SharePoint).
• Maintain and update project directories.
• Coordinate and substitute for Project Data Analysis when required.
• Assist with monthly invoicing for the project.
• Assist with management and internal communication of client and other project consultants.
• Support and assist with project goals and requirements as outlined in PC contract with the Owner.
• Perform other duties as assigned.

Additional Qualifications

• High School Diploma or GED required.
• Experience on an active large commercial construction project preferred.
• Valid driver’s license within applicable jurisdiction and meet company’s auto insurability requirements.
• Strong organization, spelling, and grammar skills.
• Self‑starter who works well under pressure and is a quick decision maker.
• Ability to efficiently manage multiple tasks, work well with all types and levels of people, and work without close supervision.
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and preference for cloud-based construction software.
• Ability to proof/edit self-generated documents for accuracy.

Physical Demands

Standing, walking, sitting, using hands to finger, handle or feel, reaching with hands and arms, climbing or balancing, and talking or hearing are frequent. Occasional stoop, kneel, crouch, and lifting up to 25 pounds. Clear vision within two feet or less is required. Noise level is quiet (private office, etc.).

Schedule

May require protracted or irregular hours and flexibility to work irregular hours due to client needs.

EEO Statement

EOE/Disabled/Veteran. Drug Free Workplace.